Administrative Officer
Job summary
You will be responsible for coordinating the day-to-day administrative operations of the organization, ensuring efficient office systems, accurate records management, sound procurement and asset management practices, and well-organized logistics for meetings, training, and events.
Job descriptions & requirements
Key Responsibilities
Coordinate day-to-day administrative operations; ensure efficient running of office systems; maintain physical and electronic filing systems; coordinate correspondence; maintain office calendars and administrative records.
Organize and coordinate meetings and official events; prepare venues, agendas, attendance registers, and materials; record and circulate minutes where assigned; follow up on action points.
Maintain an organized records management system; ensure proper filing, archiving, and retrieval of records; safeguard confidential documents; maintain correspondence registers.
Coordinate procurement processes; prepare requests for quotations and purchase documentation; liaise with suppliers; receive and verify goods delivered; maintain inventory and asset registers; coordinate stock-taking.
Coordinate logistics for meetings, conferences, trainings, and events; arrange travel, accommodation, and transport where required; ensure facilities and equipment are available and functional.
Supervise support staff where applicable; monitor office supplies; coordinate maintenance of office equipment and facilities; ensure a clean, safe, and professional office environment.
Maintain custody of administrative records per organizational policy; prepare periodic administrative reports; support implementation of administrative SOPs.
Perform any other administrative duties assigned by the supervisor or management.
Qualifications & Requirements
Bachelor's degree in business administration, Public Administration, or a related field.
3–5 years of experience in an office or administrative management role.
Experience supervising junior staff is an advantage.
Key Competencies
Strong knowledge of office administration, records, and procurement procedures.
Proficiency in MS Office and office management systems.
Good supervisory and organizational skills.
Strong logistics and event-coordination skills.
Excellent communication and interpersonal skills.
High level of confidentiality and integrity.
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