COLLEGE REGISTRAR
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Job summary
The College Registrar will be responsible for the integrity, accuracy, security and efficient management of MedPrime’s student and academic administrative records throughout the student lifecycle—from admission and registration through progression, examinations, completion and certification
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
Department: Registry / Academic Administration
Reports To: Dean / Principal / College Manager
Overall Institutional Reporting: Chief Executive Officer
Location: MedPrime Training College – Multi-Campus
Employment Type: Full-Time
Level: Senior Management
JOB PURPOSE
The College Registrar will be responsible for the integrity, accuracy, security and efficient management of MedPrime’s student and academic administrative records throughout the student lifecycle—from admission and registration through progression, examinations, completion and certification. The Registrar will provide leadership to the Registry function and ensure consistent, accurate and compliant registry processes across all campuses.
KEY RESPONSIBILITIES
• Oversee admissions administration, student registration and onboarding across all campuses.
• Maintain accurate, complete, secure and up-to-date student and academic records.
• Supervise Registry, Admissions/Registration and Examination/Records staff and establish clear performance standards.
• Manage the student management system, including Intellimis, ensuring data accuracy, timely updates and reconciliation with official records.
• Coordinate student transfers, deferments, withdrawals, readmissions and programme changes in accordance with approved procedures.
• Coordinate examination registration, candidate lists, examination records and results administration in collaboration with the Principal and Dean.
• Maintain accurate academic progression records, transcripts and student completion status.
• Coordinate graduation preparation, student clearance and certification processes, ensuring accuracy of graduation lists, certificates and transcripts.
• Ensure effective custody, security and confidentiality of student information and academic records.
• Conduct regular reconciliation of admissions, registration, academic, examination and finance-related student information and resolve discrepancies.
• Develop and implement Registry SOPs and service standards to improve efficiency, accuracy and student experience.
• Support regulatory and quality assurance requirements, including preparation of student and academic records for inspections and audits.
• Prepare accurate weekly and monthly management reports covering applications, admissions, enrollment, progression, examinations, completion, graduation and registry performance.
• Handle registry-related student concerns professionally and ensure timely resolution of administrative issues.
• Drive continuous improvement, automation, data accuracy and consistent registry practices across campuses.
QUALIFICATIONS & EXPERIENCE
• Bachelor’s degree in Education Administration, Business Administration, Management, Records Management, Education, Health Sciences or a relevant field from a recognized institution.
• Relevant professional or administrative qualification is an added advantage.
• At least 2–3 years’ experience in a supervisory or management role.
• Proven experience in student records management, examinations and certification.
• Experience with student management/information systems; experience with Intellimis is an advantage.
• Experience in a TVET, college or university environment is strongly preferred.
• Multi-campus experience is an added advantage.
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