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Country Portfolio and Grants Analyst


Accounting, Auditing & Finance

KSh Confidential
1 month ago

Job Summary


Job Description/Requirements

Background Information â The Sanitation and Hygiene Fund (SHF) Oper...
Background Information â The Sanitation and Hygiene Fund (SHF) 

Operational since July 2021, SHF is a new and innovative Fund dedicated to achieving access to adequate and equitable sanitation and hygiene for all, paying special attention to the needs of women and girls and those in vulnerable situations. 

The Sanitation and Hygiene Fund is a UNOPS Trust Fund committed to saving lives and improving the well-being of people by improving access to sanitation, hygiene and menstrual health hygiene. The Fund will invest in country-led programmes to accelerate progress and sustainable impact toward the achievement of SDG Fund will maximize the efficiency and effectiveness of international development assistance and national investment. Staff at the Fund manage grants and other financial modalities, coordinate with partners, support countries, monitor and evaluate results, report on progress, manage donor relations and raise funds.

At the core of the new architecture is a country funding model designed to be an efficient and effective mechanism that can operate at scale and deliver impact supported by a suite of policies that define how funding is to be invested. The SHF uses development, impact and innovative finance mechanisms, including co-financing by recipient countries, to secure sustainable funding and the long-term sustainability of its programs.

The SHF is looking for mission-oriented, collaborative, open-minded and flexible candidates who are passionate about global development.

Role of the Country Portfolio and Grants Analyst

Reporting to the Country Fund Portfolio Manager and maintaining close collaboration with functional teams, the Country Portfolio and Grants Analyst will provide technical input to manage countriesâ progression throughout the SHF grant life cycle and engagement processes and contribute to supporting the risk management processes of the portfolio at the country level.

The Analyst will also support procurements, grants and contracts management, as well as other related matters. They would also advise on UNOPS rules and regulations in the above-mentioned areas to ensure a fully compliant and effective service of the Sanitation and Hygiene Fund.
Portfolio grant cycle management ...

Portfolio grant cycle management

Prepare and review grant award requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations; 

Act as the secretary of the Grant Selection Committee and facilitate the decision-making process of the committee through coordination with Grantees (Primary Recipients/Implementing Partners) and all relevant teams to ensure quality documentation promptly;

Ensuring that the onboarding of new partners is adapted to the partnersâ needs and is aligned with SHF and UNOPS rules and regulations

Supports to operations team in reviewing grant budgets, and financial reports against approved budgets, to provide critical feedback to the Primary Recipients/Implementing Partners, programme teams, operations and support services, as relevant;

Verify reporting requirements are adhered to and ensure teams liaise closely with relevant teams in UNOPS and SHF on any delays or other difficulties;

Review disbursement requests and ensure payments are processed based on the grant agreement, agreed disbursement schedules, and agreed targets and results;

Support the design and formulation of processes related and relevant to UNOPS OI for grants - including risk management, quality assurance and quality control;

Communicate with and provide guidance/advice to Primary Recipients/Implementing Partners on grant-related and financial matters, in collaboration with the Operations Team; 

Resolve operational and process issues related to grant management, and refer complex issues as relevant (supervisor and/or operational team) with recommendations for courses of action;

Contribute to the coordination and follow-up on spot checks, reviews and audit recommendations of Primary Recipients/Implementing Partners;

Support the coordination of the process of operational and financial closure of grants and projects;

2. Contracts Management 

Support drafting Terms of Reference for subcontractors and consultants, suitable firms/institutions and support the evaluation of proposals received and recommendations for contract awards and negotiations as per UNOPS procurement policy; 

Initiate drafting and finalization of Contracts with vendors, including Amendments;

Maintenance of Contracts filing system/database and support the implementation of Procurement Strategy;

Monitoring compliance and risks as regards Contracts Management.

3. Capacity Strengthening and Risk Management:

Organize and support Partnerâs capacity development and training in financial and any other organizational management aspects that may arise from the Country Monitoring Agentâs capacity assessments and highlighted in Risk registers; 

Support training opportunities to be able to provide contributions on the relevant tools, approaches and procedures, and ensure effective project implementation.

Provide day-to-day help and guidance to the Primary Recipients/Implementing Partners to ensure their understanding of, and compliance with, any relevant operational guidelines, terms and conditions of the grant agreement, and UNOPS requirements;

Actively liaise with UNOPS grants teams to align to the extent possible Primary Recipient/Implementing Partner capacity development efforts as well as streamlining and harmonizing of practices and tools with UNOPS Geneva;

Actively compiling lessons learned and best practices, and sharing knowledge and best practices within the UNOPS Geneva Office and with Primary Recipients/Implementing Partners, on financial and organizational management.

4. Knowledge, , Grant Systems Administration and Documentation

Draft lessons learned and best practices, and share knowledge and best practices within the project team and other relevant fora.

Ensure that all records are collected and maintained, both hard and electronic copies for easy reference and retrieval.

Support and influence the design and adoption of a suitable grant management system and ensure efficient use of the system.

Maintain a database /archive of all grant-related information and documentation of all the Implementing Partners.

Collaborate with country stakeholders and SHF Technical Advisory Services to feed information relevant to SHF portfolio investments to SHF partners and/or teams;

Review collate and analyze data on potential opportunities to inform SHF strategic positioning and contribute to an ongoing database of identified entry points for SHF engagement with Governments and potential investors;

Support research to monitor needs, trends and developments to inform market shaping, enabling environment and grant funding work to further evolve SHF workstreams;

Support development of knowledge assets around innovation scaling from analyzing lessons learnt and good practices;

Draft and finalize talking points, including for the Directorate, and contribute to the drafting and development of documents, articles, and publications. 

Support the organization of events, workshops and conferences as required.

Education: A masterâs degree in political science, international deve...
Education: A masterâs degree in political science, international development, social sciences, environment-related sciences, water and sanitation engineering, economics, and business. A Bachelor's degree with a combination of two additional years of relevant experience may be accepted in lieu of the master's degree.

Minimum 2 years experience as a Project Officer/Analyst with a development organization, public health, or finance institutioni required;

Experience in grant management, budgeting, and/or contract management is required;

Strong computer skills, including internet navigation and office applications (Google Workspace/MS Office); good knowledge in the use of Excel spreadsheets/Google sheets is required;

Good knowledge of UN contractual and accounting principles and modalities is strongly desirable;

Previous experience with UNOPS is desirable;

Experience in collating and analyzing information and preparing concise reports for decision-makers is desirable.

Language Requirements:
Fluency in English writing, reading and speaking) is required. Knowledge of another official UNOPS language, particularly French, is an asset.
Treats all individuals with respect; responds sensitively to differences and enc...

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Contract type: Fixed Term Appointment (FTA - UN Staff Contract)Contract level: ...
Contract type: Fixed Term Appointment (FTA - UN Staff Contract)
Contract level: ICS-9 / NOB

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