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Humanitarian Response Project Finance Officer at Sign of Hope (SoH)


Accounting, Auditing & Finance

KES Confidential
1 week ago

Job Summary


Job Description/Requirements

Job Description

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Sign of Hope e.V. works to protect the rights of people in distress and to meet their needs for assistance. The organisation is headquartered in Konstanz, Germany. Our work is informed by spiritual beliefs, yet not affiliated with any denomination.

Core responsibilities

Provide support in the allocation and financial management processes

Reviewing response budgets to ensure compliance with SoH and donor guidelines. Review/draft grant agreements and amendments as per SoH allocations and guidelines. In consultation with the Response coordinator, reviewing budget amendments and revision requests. Follow up with field related staff for financial related matters including reporting. Follow up with field officers for achievement transactions/supporting documentation. Update financial records Regular follow-up with implementing partners to obtain financial reports and any supporting documents. Review of the partners financial reports to ensure compliance and completeness. Review of partners interim and final financial reports to ensure compliance with the signed agreements, budgets, and guidelines. Preparation of consolidated response financial reports (monthly, quarterly, annual) Follow up on disbursement of funds and refund of balances from partners where applicable. Preparation and sharing of Balance Variance Analysis (BVA)/Budget vs Actual reports and recommendations with the SoH EAB leadership Maintaining and storing financial documents (soft copies / hard original copies).

Provide support in implementation of operational and financial management strategies in line with SoH and donor accountability framework

Assist in conducting and writing reports on financial and procurement spot-checks. Follow up with partners on actions needed from the financial spot-checks. Provide the audit firm with the needed financial supporting documents to facilitate the auditing of the response. Assist in reviewing audit reports.

Facilitate knowledge-building and knowledge-sharing within SoH implementing partners

Promote awareness on SoH and donor guidelines. Assist in conducting trainings for implementing partners and other stakeholders. Support in preparing synthesis of lessons learnt and best practices in financial management. Sound contribution to knowledge networks and communities of practice.

Provide other support to SoH as needed.

Candidates’ profile

A first-level University degree in Finance, Accounting, Business Administration, Project Management OR any related field OR qualification (i.e. Professional Accounting qualifications; ACCA, CPA(K)) is required. 5 years of progressively responsible finance and accounting experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required. Knowledge of spreadsheet is mandatory. Experience working with International Organizations and/or working for major institutional or foundational funded projects is desirable. Ability to make new and useful ideas work. Ability to analyse complex technical materials (including data) and makes concise, relevant recommendations Good knowledge of accounting and bookkeeping procedures Familiarity with accounting software (e.g. QuickBooks, Navision, WINPACCS etc.) Knowledge of grant management system (GMS) is desirable Attention to detail, with an ability to spot numerical errors. Works collaboratively with colleagues to achieve organizational goals. Places team agenda before personal agenda. Supports and acts in accordance with final group decision Ability to persuade others to follow. Proactively identifies new opportunities and challenges Ability to improve performance and Satisfaction Takes ownership of responsibilities Ability to listen, adapt, persuade and transform Understands, explains and shares information on assigned tasks with accuracy and clarity Ability to get things done while exercising good judgment. Meets goals and timelines for delivery of products or services. Ability to deliver in a high demanding environment Fluency in written and spoken English

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