PROCUREMENT OFFICER

Key Responsibilities

• Manage the procurement of food, beverages, housekeeping supplies, kitchen equipment, and general hotel supplies.
• Identify, evaluate, and maintain relationships with reliable suppliers.
• Obtain and compare quotations to ensure competitive pricing.
• Negotiate prices, payment terms, and delivery schedules with suppliers.
• Prepare purchase orders and ensure purchases are properly documented.
• Monitor stock levels and coordinate with stores and relevant departments to avoid shortages.
• Ensure all procured items meet the hotel's required quality standards.
• Conduct regular supplier evaluations and maintain an updated supplier database.
• Monitor market prices and identify cost-saving opportunities.
• Work closely with the Finance, Stores, Kitchen, Housekeeping, and other departments.
• Ensure procurement activities comply with company policies and procedures.
• Maintain accurate procurement records and prepare regular purchasing reports.
• Follow up on orders and ensure timely delivery of goods.

Requirements & Qualifications

• Diploma or Degree in Procurement, Purchasing & Supplies, Supply Chain Management, or a related field.
• Minimum 3 years of procurement experience in the hotel/hospitality industry.
• Strong knowledge of hotel purchasing and supplier management.
• Good negotiation and communication skills.
• Ability to work with procurement and inventory systems.
• Strong knowledge of Microsoft Office, especially Excel.
• Good understanding of stock control, costing, and inventory management.
• Honest, organized, analytical, and detail-oriented.
• Ability to work under pressure and meet deadlines.