REGISTRAR - ADMINISTRATION AND FINANCE

In consultation with the Vice- Chancellor, the Registrar A &F shall be responsible for the following. 

A. Administration 

1. Lead and coordinate administrative services that support academic and operational functions. 

2. Oversee campus operations including facilities management, security, transport, procurement coordination, and general services. 

3. Ensure development, implementation, and periodic review of administrative policies, procedures, and systems. 

4. Coordinate institutional committees, statutory meetings, and official records management. 

5. Ensure compliance with legal, regulatory, and institutional governance requirements. 

B. Finance 

1. Ensure effective financial controls, accountability, and prudent utilization of institutional resources. 

2. Oversee preparation and monitoring of annual budgets and periodic financial forecasts.

3. Ensure timely preparation of management accounts, audited financial statements, and statutory returns. 

4. Liaise with auditors, banks, regulators, donors, and other financial stakeholders. 

C. Human Resources 

1. Ensure effective workforce planning, recruitment, onboarding, performance management, and staff development. 

2. Oversee implementation of HR policies, staff terms and conditions of service, and employee relations frameworks. 

3. Ensure compliance with labor laws, employment regulations, and institutional HR policies. 

4. Promote staff welfare, engagement, capacity building, and a positive organizational culture. 

D. Institutional Development 

1. Lead and give strategic direction for institutional development initiatives.

2. Coordinate strategic planning, performance monitoring, and institutional effectiveness processes. 

3. Support resource mobilization, partnerships, grants management, and donor relations. 

4. Oversee monitoring and evaluation of institutional projects and development programs. 

5. Oversee university marketing, branding and public image ensuring that the university maintains a positive brand among her stakeholders and partners

6. Support accreditation, quality assurance, and continuous improvement initiatives. 

Cross-Cutting Responsibilities 

1. Serve as a member of the senior management team and contribute to institutional strategy and decision-making. 

2. Advise the Vice Chancellor and governing bodies on administrative, financial, and human resource matters. 

3. Ensure risk management, internal controls, and compliance across all supervised functions. 

4. Foster collaboration across departments and ensure integrated and efficient operations. 

5. Uphold ethical standards, confidentiality, and institutional values.

6. Perform any other duties as assigned from time to time by the Vice – Chancellor for the realization of University objectives. 

Qualifications and Experience 

i. Master’s degree in Administration and Management, Finance, Accounting, Human Resource Management, Public Administration, or a related field from a recognized university.

ii. Leadership and management experience of at least 7 years within proven experience in overseeing finance, administration, institutional development and human resources in similar or senior positions. 

iii. Any of these will be an added advantage: CPA, ACCA, CHRP, or equivalent professional certification 

Skills and Abilities 

i. Be thoroughly competent- preferably in institutional management and/or education administration 

ii. Be self-motivated and have positive attitude, strong organizational, administrative and interpersonal skills, ability to work successfully in a team with culturally diverse populations, ability to maintain confidentiality of information and work calmly under pressure 

iii. Be proficient in oral and written communication and have relevant computer software competencies 

iv. Be conversant with modern management techniques

v. Have knowledge of strategic planning in education development

vi. Must have strong financial and analytical skills 

vii. Must have high level of integrity and ethical judgment 

viii. Strong communication, interpersonal, and negotiation skills

ix. Ability to manage multiple priorities in a complex institutional environment

x. Have knowledge of HR practices and labor laws, national laws and policies in education 

xi. Strong people and stakeholder management skills 

xii. Must be a born-again Christian