Admin Assistant

About the Job

Our client a leading Property and real estate dealer in Mombasa is setting up office in Nairobi and would like to  hire an Admin Assistant who will create value by developing and managing clients and customers across Nairobi and close environs serving customers and investors as an integral part of the vision.

 

Position Responsibilities: 

• Commit to the clients way – a guide to effective customer service

o   Develop and maintain positive relationships with all customers and vendors

o   Responsive to customer’s needs and requests in a timely manner  

• Arrange for transfer of utilities to new buyers
• Contact existing clients  as necessary to receive current and correct proof of property dealing
• Print out and assemble monthly financial reports for property manager’s review
• Code and enter all property management invoices
• Assist property manager and coordinate with maintenance technician and vendors as necessary
• Establish and maintain detailed files for all buyers
• Maintain accounts payable files
• Complete check request and expense reports for management approval and forward to appropriate department for processing 
• Assist with vendor contract preparation
• Receive, direct and follow-up on incoming phone calls.
• Coordinate and plan meetings for management as needed

o   Schedule appointments for staff as appropriate

• Follow-up on deadlines and assist with reports

 

Essential Skills & Experience: 

• Degree or Diploma in relevant course
• Not less than 2 years experience in the property industry,and  experience in Administration or related field and/or training
• Proficient in property business sale and knowledge
• Ability to carry out specific oral and written instructions
• Meticulous attention to detail and accuracy
• Execute responsibilities with a sense of urgency and follow-through
• Customer service mind-set and a team player mentality 
• Positive, proactive work ethic and approach 
• Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation 
• Beautiful and good looking

 

 

Interviews will be held in Nairobi with the client on Thursday 3rd April 2014.

Applications by Tuesday 1st April 2014

Please do not apply if you have no experience in the property industry