Assistant Office Administrator [3] - AN- Scale -KMTC 9

Duties at this level will entail: taking oral dictation; word and data processing; managing e-office; ensuring security of office records, documents and equipment; maintaining an up-to-date filing system in the office; operating office equipment; managing office protocol; handling telephone calls and appointments; and supervising office cleanliness.

For appointment to this level a candidate must have: 

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC); 
  

 OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects: 
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III; 
    
  • Shorthand II (80 w.p.m.);
    
  • Business English II/Communications Skills; 
    
  • Office Practice II/Office Procedures
    
  • Secretarial Duties II; 
    
  • Commerce II; 
    
  • Office Management III/Office Administration and Management III; 
    
  • Proficiency in computer applications.
    

Duties at this level will entail: taking oral dictation; word and data processing; managing e-office; ensuring security of office records, documents and equipment; maintaining an up-to-date filing system in the office; operating office equipment; managing office protocol; handling telephone calls and appointments; and supervising office cleanliness.

For appointment to this level a candidate must have: 

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC); 
  

 OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects: 
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III; 
    
  • Shorthand II (80 w.p.m.);
    
  • Business English II/Communications Skills; 
    
  • Office Practice II/Office Procedures
    
  • Secretarial Duties II; 
    
  • Commerce II; 
    
  • Office Management III/Office Administration and Management III; 
    
  • Proficiency in computer applications.