INTERNAL INSPECTOR
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Job summary
<p>Perform internal inspections of farms, production units, and collection centers in line with the ICS procedures and organic certification standards- USDA/NOP and EU 2018/848.</p>
Min Qualification:
Diploma
Experience Level:
Entry level
Experience Length:
2 years
Job descriptions & requirements
JOB TITLE: INTERNAL INSPECTOR
NATURE OF JOB: FULL TIME
INDUSTRY: MANUFACTURING
SALARY: KSHS. 30,000-35,000
JOB LOCATION: KWALE COUNTY
DUTIES AND RESPONSIBILITIES
Internal inspection
- Perform internal inspections of farms, production units, and collection centers in line with the ICS procedures and organic certification standards- USDA/NOP and EU 2018/848.
- Review and verify farm compliance with EU organic regulations, including production methods, field management, and harvesting practices.
- Carry out yield estimation and balance verification exercises, ensuring data accuracy.
- Ensure that all documentation, including checklists and reports, is accurately completed and submitted on time and submitted to the ICS data clerk
- Ensure that all internal inspections are carried out in accordance with the company’ Grower Group Quality Manual and the annual work plan.
- Identify any non-compliance and provide guidance on corrective actions for all the farmers assigned to you.
- Accompany field officers during field visits and assist with monitoring and evaluation of farm activities.
Farmer Support
- Work closely field officers with farmers to educate them on organic and Fair-Trade standards and practices.
- Support farmers in meeting the company’s coconut quality requirements by ensuring traceability of coconuts at farm level
- Provide on-site guidance to farmers on organic input requirements, proper harvesting methods, and other farming activities to meet Organic standards.
Training
- Train field officers, buying clerks, receiving clerks and other staff on the inspection process and compliance requirements.
- Participate in initial and ongoing training sessions on organic farming regulations and the ICS processes.
- Keep up-to-date with changes in EU and USDA/NOP organic regulations and ensure compliance during inspections.
Documentation and Reporting
- Prepare detailed reports after each internal inspection, including observations, compliance status, and any necessary follow-up actions for assigned farmers.
- Ensure all inspection reports are submitted to the data clerk in a timely manner.
- Maintain accurate records of farmer compliance status and provide updates for the Approved Farmers List (AFL).
- Assist with compiling data and reports for external inspections and certification bodies.
Communication
- Communicate inspection findings and compliance requirements to farmers and field officers.
- Ensure that all updates and decisions from the ICS Approvals Committee are conveyed to farmers promptly.
- Collaborate with the Sustainability and Compliance Manager (S&C Manager to create and follow the annual internal inspection schedule.
- Attend regular meetings to update the S&C Manager on inspection outcomes and potential issues within the group
Compliance Monitoring
- Evaluate members' ongoing compliance with the ICS and EU regulations throughout the year and report any non-compliance or violations immediately to the S&C Manager and the Data Clerk.
- Provide recommendations for corrective actions and follow-up on their implementation.
- Monitor the implementation of corrective actions by farmers and follow up on areas identified for improvement.
- Assist in managing compliance with organic and Fair-Trade standards during each stage of production and harvesting, collection, transportation and holding.
- Work closely with the Field officers, supervisors and S&C Manager to ensure continuous improvement in farmer practices and performance.
- Maintain impartiality during inspections and declare any potential conflicts of interest (e.g., family relations with members, previous work relationships).
- Ensure compliance with conflict-of-interest rules: inspectors cannot audit their own parcels of land or members they have personal ties with.
KEY REQUIREMENT SKILLS AND QUALIFICATION
- A Diploma in Agriculture
- Two years of work experience
- Excellent knowledge and understanding of farming practices including Organic standards, Fair trade, Climate smart farming techniques.
- Moderate computer skills, particularly Microsoft Excel, Microsoft Word, PowerPoint
- Ability to communicate effectively with people across all literacy levels.
- Ability to use smart gadgets in data collection and doing surveys
- Confident public speaker
- Willingness to spend long hours in the field riding and walking in the farms.
- Ability to speak fluently in English and Swahili
- Motorcycle riding experience with a valid license
HOW TO APPLY
- If you meet the above qualifications, skills and experience share CV on recruitment@britesmanagement.com
- Interviews will be carried out on a rolling basis until the position is filled.
- Only the shortlisted candidates will be contacted.
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