Personal Assistant cum Administrator

Job Title: Personal Assistant cum Administrator
Location: Nairobi, Kenya
Industry: Engineering
Reports To: Director
Employment Type: Full-time
Gross salary: Kshs 30K-40K
Our client is a solutions based Power Rental Services and turnkey applications across Kenya and East African regions.
We are seeking a highly organized, proactive and discreet Personal Assistant cum Administrator to provide comprehensive executive and administrative support to senior management.
The successful candidate will play a key role in ensuring the smooth coordination of management activities, office operations, client communication, documentation and day-to-day administrative functions.
Key Responsibilities

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• Manage the Managing Director's calendar, appointments, meetings and daily schedule.
  
• Coordinate internal and external meetings, including preparing meeting rooms, agendas and relevant documents.
  
• Manage incoming calls, emails and correspondence on behalf of management.
  
• Prepare, edit and format reports, presentations, letters, proposals and other business documents.
  
• Maintain a structured filing system for confidential and important company documents.
  
• Coordinate local and international travel arrangements, accommodation and itineraries where required.
  
• Ensure management is kept updated on appointments, deadlines, meetings and outstanding matters.
  
• Coordinate the smooth day-to-day running of the office.
  
• Manage stationery, office supplies and general administrative requirements.
  
• Coordinate office maintenance, repairs, utilities and other facilities-related matters.
  
• Liaise with landlords, service providers, suppliers, couriers and other external parties.
  
• Maintain company administrative records, contracts, licenses and statutory documentation.
  
• Manage incoming and outgoing correspondence and documents.
  
• Coordinate visitors and ensure a professional experience for clients
  
• Follow up with internal teams on project-related actions and deadlines.
  
• Maintain a professional relationship with clients, suppliers, contractors and other business partners.
  
• Coordinate appointments and meetings between management and clients.
  

Qualifications & Experience

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• Bachelor's degree/Diploma in Business Administration, Secretarial Studies, Office Administration, Management or a related field.
  
• 2-3 years' experience in a Personal Assistant, Executive Assistant, Office Administrator or similar role.
  
• Previous experience supporting a senior executive is highly desirable.
  
• Experience in engineering, energy, power, construction, equipment rental, manufacturing or a technical services environment would be an added advantage.
  
• Strong proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint and Outlook.
  
• Excellent written and verbal communication skills.
  
• Ability to prepare professional business correspondence and presentations.
  
• Exceptional organization and attention to detail
  
• Strong communication and interpersonal skills
  
• High level of confidentiality and integrity
  
• Excellent time management and prioritization
  
• Proactive and self-driven approach
  
• Ability to multitask and work under pressure
  
• Good problem-solving and decision-making skills
  

How to Apply
If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title on the email subject (Personal Assistant-Engineering) to jobs@corporatestaffing.co.ke before 9th September 2026
NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying
Corporate Staffing Service never asks candidates to pay any money or pay for tests at any stage of the recruitment process