Personal Assistant (Sales & Media Coordination)

Role Overview

We are seeking a highly organized, proactive, and professional Personal Assistant to support executive operations while also handling sales-related activities, relationship management, and media coordination. The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple projects simultaneously in a fast-paced environment.

This role blends administrative support, sales coordination, and digital/media management, requiring excellent communication skills and strong execution ability.

Key Responsibilities

1. Executive & Administrative Support

Manage calendars, appointments, and scheduling for meetings, interviews, and events

Handle email correspondence, prioritize messages, and draft professional responses

Coordinate travel, logistics, and day-to-day administrative tasks

Maintain organized records, documents, and reports

2. Sales Support & Coordination

Assist in managing client relationships and follow-ups with leads and partners

Coordinate with sales teams, promoters, and stakeholders to track opportunities

Prepare sales reports, presentations, and proposals

Support onboarding of new clients and ensure smooth communication flow

Monitor sales pipelines and assist in meeting revenue targets

3. Relationship & Stakeholder Management

Act as a liaison between managers, promoters, DJs, content creators, and partners

Build and maintain strong professional relationships

Coordinate collaborations, partnerships, and brand engagements

4. Media Coordination & Content Management

Organize, schedule, and manage logistics for interviews and media appearances

Oversee social media presence across 11+ platforms, ensuring alignment with brand guidelines

Plan and schedule content in advance using structured content calendars

Coordinate content creation resources (designers, videographers, editors, etc.)

Ensure timely delivery and publishing of content

5. Digital & Social Media Management

Manage day-to-day social media activity, including posting, engagement, and monitoring

Track performance metrics and generate insights reports

Stay updated on trends to optimize content strategy and audience engagement

Qualifications & Experience

Bachelor’s degree in Business Administration, Communications, Marketing, or a related field

3–5 years of experience as a Personal Assistant, Administrative Assistant, or Office Manager

Experience in sales support, client management, or business development is highly preferred

Background in media, PR, or digital marketing is an added advantage

Key Skills & Competencies

Strong communication and interpersonal skills

Proficiency in social media management tools and digital platforms

Advanced knowledge of Microsoft Office Suite (especially Excel, Word, and PowerPoint)

Excellent organizational and time management skills

Ability to multitask and work under pressure while meeting tight deadlines

High level of professionalism, discretion, and attention to detail

Strong problem-solving and decision-making abilities

Experience in public relations and stakeholder engagement

What We’re Looking For

A self-driven, reliable, and detail-oriented professional

Someone who can balance administrative duties with sales and media coordination

A creative thinker with strong execution skills

Ability to work independently and proactively