Job descriptions & requirements
As Receiving Clerk, you will:
• Receive and inspect all goods delivered to The Social House in accordance with approved procedures.
• Verify every delivery against the relevant Purchase Order/LPO, delivery note and invoice.
• Confirm that quantities delivered correspond with quantities ordered.
• Verify descriptions, specifications and approved prices before accepting goods.
• Physically count, weigh or measure products where appropriate rather than relying solely on supplier documentation.
• Check the quality, freshness, packaging and condition of delivered goods.
• Check manufacturing and expiry dates where applicable.
• Ensure perishable goods meet the required temperature, freshness, hygiene and quality standards.
• Work with Culinary, Food & Beverage and relevant departments when specialist inspection or acceptance is required.
• Reject or escalate goods that do not meet approved specifications.
• Identify short deliveries, over deliveries, substitutions, damaged goods, incorrect items and other discrepancies.
• Immediately report unusual or significant variances.
• Prepare and process Goods Received Notes (GRNs) accurately and promptly.
• Record accepted goods accurately within the hotel's inventory or materials management system.
• Prepare appropriate return documentation for rejected goods.
• Ensure invoices, delivery notes, Purchase Orders/LPOs, GRNs and supporting documents are correctly matched.
• Maintain accurate daily receiving records.
• Ensure documents are properly filed and readily traceable.
• Ensure goods are received only from approved suppliers in accordance with established purchasing procedures.
• Monitor supplier compliance with agreed delivery requirements and product specifications.
• Maintain a clean, secure, organised and hygienic receiving area.
• Ensure goods are transferred promptly to the appropriate storage or operating area to protect quality.
• Support stock counts and inventory reconciliation when required.
• Work collaboratively with Finance, Procurement, Stores, Culinary and other operating departments.
• Comply with hotel requirements relating to food safety, hygiene, health and safety and inventory control.
As Receiving Clerk, you will:
• Receive and inspect all goods delivered to The Social House in accordance with approved procedures.
• Verify every delivery against the relevant Purchase Order/LPO, delivery note and invoice.
• Confirm that quantities delivered correspond with quantities ordered.
• Verify descriptions, specifications and approved prices before accepting goods.
• Physically count, weigh or measure products where appropriate rather than relying solely on supplier documentation.
• Check the quality, freshness, packaging and condition of delivered goods.
• Check manufacturing and expiry dates where applicable.
• Ensure perishable goods meet the required temperature, freshness, hygiene and quality standards.
• Work with Culinary, Food & Beverage and relevant departments when specialist inspection or acceptance is required.
• Reject or escalate goods that do not meet approved specifications.
• Identify short deliveries, over deliveries, substitutions, damaged goods, incorrect items and other discrepancies.
• Immediately report unusual or significant variances.
• Prepare and process Goods Received Notes (GRNs) accurately and promptly.
• Record accepted goods accurately within the hotel's inventory or materials management system.
• Prepare appropriate return documentation for rejected goods.
• Ensure invoices, delivery notes, Purchase Orders/LPOs, GRNs and supporting documents are correctly matched.
• Maintain accurate daily receiving records.
• Ensure documents are properly filed and readily traceable.
• Ensure goods are received only from approved suppliers in accordance with established purchasing procedures.
• Monitor supplier compliance with agreed delivery requirements and product specifications.
• Maintain a clean, secure, organised and hygienic receiving area.
• Ensure goods are transferred promptly to the appropriate storage or operating area to protect quality.
• Support stock counts and inventory reconciliation when required.
• Work collaboratively with Finance, Procurement, Stores, Culinary and other operating departments.
• Comply with hotel requirements relating to food safety, hygiene, health and safety and inventory control.
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