BUYING ASSISTANT
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Job summary
Optimise Outsourcing is looking for a highly organised and detail-oriented Buying Assistant to support our buying team in the development and management of product ranges. This role is key to ensuring smooth product setup, accurate data management, and effective communication between internal teams and external suppliers.
Job descriptions & requirements
Employer: Optimise Outsourcing Ltd
Work Location: Nairobi (Office-based)
Working Hours: Monday–Friday
Type: Full-Time
1. Introduction to the Role
Optimise Outsourcing is looking for a highly organised and detail-oriented Buying Assistant to support our buying team in the development and management of product ranges. This role is key to ensuring smooth product setup, accurate data management, and effective communication between internal teams and external suppliers.
2. About the Client
Our client is a well-established UK-based automotive accessories brand operating across retail, wholesale, and eCommerce channels. With a strong reputation for delivering practical, high-volume product ranges, the business combines commercial awareness with disciplined operational execution.
Their model is built on effective global sourcing, supplier coordination, and efficient logistics, supported by structured internal processes across purchasing and administration.
They operate with a straightforward, results-focused culture, valuing individuals who take ownership, communicate clearly, and contribute to keeping operations running seamlessly. As the business continues to grow, they are strengthening their operational support function with individuals who can add immediate value.
For GDPR and confidentiality reasons, the client’s identity will be disclosed at the interview stage.
4. About Optimise Outsourcing
Optimise Outsourcing is a UK-registered Employer of Record (EOR) and recruitment partner with a strong operational base in Nairobi. We connect high-performing Kenyan professionals with established international businesses and provide:
Full HR and operational support
Structured onboarding and training
Performance coaching and development
A professional, office-based working environment
Joining Optimise means joining a company committed to long-term career growth and operational excellence.
5. Key Responsibilities
Set up and maintain product information accurately on internal systems
Support the buying team with product lifecycle administration
Liaise with internal teams (e.g. design, compliance, marketing) to organise artwork, packaging, and certification requirements
Coordinate with suppliers and factories to request, organise, and track product samples
Maintain accurate records of samples, approvals, and product specifications
Assist in preparing range plans, product data sheets, and buying reports
Update and manage product pricing, costings, and margin trackers
Support supplier communication and ensure all documentation is up to date
Assist with admin on the shipping side, as required - contacting factories, forwarders, updating arrival dates on our system and so on.
Provide general administrative support to the buying team
6. Essentials
Strong proficiency in Microsoft Excel (e.g. data management, basic formulas, spreadsheets)
Excellent attention to detail and accuracy
Strong organisational and time management skills
Ability to manage multiple tasks and prioritise effectively
Good communication skills, both written and verbal
Comfortable liaising with internal teams and external suppliers
Proactive and able to work independently as well as part of a team
7. Desirable
Previous experience in a buying, merchandising, or administrative role
Experience working with product management or ERP systems
Understanding of product development or supply chain processes
8. Working Environment & Equipment
Office-based role in Nairobi.
All equipment provided, including:
Computer and monitors
Headset and telephony systems
Secure access to required systems
Candidates are not required to provide their own equipment.
Remuneration is aligned with experience and current market standards.
9. Application Process (Please Read Carefully)
To be considered for this role, applicants must complete ALL the following:
Step 1 — Complete the mandatory assessment
Step 2 — Upload your CV and cover letter via the assessment portal
Step 3 — Submit your application for review
👉 Application & Assessment Link:
https://app.testgorilla.com/s/fjl7qhbt
⚠️ Applications without completed assessments will not be reviewed.
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