Legal Assistant – Conveyancing

Key Responsibilities

• Support conveyancing transactions from instruction to completion for residential and commercial property matters.

• Prepare and assemble conveyancing documentation including:

  • Contracts of sale

  • Transfer documents

  • Mortgage and deed documents

  • Settlement statements

  • Discharge of mortgage documentation

• Conduct and review property searches, title investigations, land registry checks, and requisitions on title.

• Liaise with lenders, settlement agents, real estate agents, and legal professionals during the settlement process.

• Prepare settlement adjustments and coordinate settlements where required.

• Draft correspondence, client communications, and transaction updates.

• Maintain accurate client files, documentation, and records within the case management system.

• Respond to client enquiries and provide timely updates on transaction progress.

• Ensure all deadlines and statutory requirements are met.

• Perform general legal administrative duties as required.

Qualifications & Experience

• 1–2 years’ experience in conveyancing or property law support.

• Proven experience preparing conveyancing documentation and supporting property transactions.

• Familiarity with land registry systems, property searches, and mortgage/lender processes.

• Understanding of basic accounting processes and billing practices within a legal environment.

Key Skills & Attributes

• Excellent attention to detail and organizational skills.

• Strong written and verbal communication skills.

• Ability to manage multiple transactions and meet deadlines.

• Professional client-facing demeanor.

• High level of confidentiality and integrity.

• Proficiency in Microsoft Office and document management systems.

Desirable Qualifications

• Diploma in Legal Studies, Paralegal Studies, or a related field.

• Experience using electronic conveyancing platforms such as Ardhisasa.

• Previous exposure to residential and commercial property transactions.