2 months ago
PKL HR AUDIT CONSULTANCY TERMS OF REFERENCE
Pendekezo Letu
Consulting & Strategy
NGO, NPO & Charity
Confidential
Easy Apply
Job Summary
The overall objective is to strengthen PKL’s HR systems by identifying gaps, ensuring compliance with relevant laws and updating HR policies to reflect current organizational and employee needs.
- Minimum Qualification : Bachelors
- Experience Level : Senior level
- Experience Length : 7 years
Job Description/Requirements
Location: Nairobi
Deadline: 8th October 2025
1. Background
Pendekezo Letu is a non-governmental organization working to promote the rights of vulnerable children and their families in Kenya. PKL recognizes the importance of having robust human resource systems to ensure compliance with Kenyan labour laws, promote staff welfare and strengthen organizational performance.
To this end, PKL seeks the services of an independent HR Consultant to conduct a
comprehensive HR audit and review the existing HR Policy, aligning it with current legal, regulatory and best practice standards.
2. Objectives of the Assignment
The overall objective is to strengthen PKL’s HR systems by identifying gaps, ensuring compliance with relevant laws and updating HR policies to reflect current organizational and employee needs.
Specific objectives:
- Conduct a comprehensive HR audit covering HR systems, processes and practices.
- Assess compliance with the Constitution of Kenya, Employment Act, Labour Relations Act, Occupational Safety and Health Act and other relevant legal and regulatory frameworks.
- Review PKL’s current HR Policy and related procedures to ensure alignment with legal requirements and best practices in the NGO sector.
- Recommend practical improvements to HR structures, policies and practices that enhance efficiency, staff welfare and organizational performance.
- Develop a revised HR Policy document and HR Audit Report with actionable recommendations.
3. Scope of Work
The Consultant will undertake, but not be limited to, the following tasks:
- HR Audit
- Review organizational HR files, contracts, policies and systems.
- Assess recruitment, selection, induction, performance management, staff welfare, leave management and disciplinary procedures.
- Evaluate salary and benefits administration for fairness and competitiveness.
- Review organizational structure, job descriptions and staff establishment.
- Identify HR risks and compliance gaps.
- HR Policy Review
- Benchmark PKL HR Policy with NGO best practices and sector standards.
- Propose areas for capacity strengthening of PKL management and staff in HR management.
- Provide guidance on institutionalizing HR best practices for sustainability.
4. Deliverables
The Consultant will deliver the following:
- Inception Report detailing methodology, work plan and timelines.
- HR Audit Report highlighting key findings, compliance gaps, risks and recommendations.
- Revised HR Policy in line with legal and sector standards.
- Presentation/Validation Workshop with PKL management and key staff.
5. Duration and Timeline
The consultancy is expected to take 2 months commencing from 1st October to 30th November 2025.
6. Reporting and Supervision
The Consultant will report directly to the Executive Director and will work closely with the Finance Manager, Programs Manager and the Senior Management Team.
7. Consultant’s Qualifications and Experience
The ideal Consultant should have:
- A degree in Human Resource Management, Business Administration or related field (Master’s degree is an added advantage).
- Professional HR certification (e.g., CHRP, IHRM) with valid membership of the Institute of Human Resource Management (IHRM) Kenya.
- At least 7 years’ experience in HR management, HR audits and policy development, preferably in the NGO sector.
- Strong knowledge of Kenyan labour laws and international HR best practices.
- Proven track record of similar assignments.
- Excellent analytical, facilitation and report writing skills.
8. Application Process
Interested candidates should submit:
- A technical proposal outlining understanding of the assignment, methodology and work plan.
- A financial proposal (inclusive of all costs and taxes).
- Curriculum Vitae highlighting relevant experience.
- At least two (2) references from previous similar assignments.
- Applications should be sent to Procurement@pendekezo.onmicrosoft.com with the subject line “Consultancy for HR Audit and Policy Review” by 8th October 2025.
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