ACCOUNTANT

JOB TITLE: ACCOUNTANT

NATURE OF JOB: FULL TIME

INDUSTRY: HEALTHCARE

SALARY: KSHS.50,000-70,000

JOB LOCATION: EMBU

DUTIES AND RESPONSIBILITIES

• Organize cheques for signing and ensure they are presented to authorized signatories in a timely manner.
• Notify suppliers, doctors, and service providers once cheques are ready and coordinate timely collection.
• Prepare electronic payments including RTGS and TT transfers with accuracy and adherence to approval controls.
• Update the unpresented cheques listing daily and follow up on long-outstanding cheques.
• Maintain a comprehensive and up-to-date cheque register, ensuring completeness and accuracy.
• Record invoices into the system, validate documentation, and submit all invoices for managerial approval.
• Follow up with relevant departments on outstanding or unreturned invoices to ensure continuous workflow.
• File payment vouchers sequentially and maintain proper archiving controls, ensuring only authorized personnel access finance documents.
• Ensure same-day allocation of debtors’ remittances into the accounting system.
• Reconcile accounts receivable transactions and flag discrepancies for timely resolution.
• Conduct monthly sequential checks on closed files to confirm that all documents are complete and properly filed.
• Update the supplier contacts database monthly to maintain current and reliable communication information.
• Ensure financial records are kept in line with institutional policies, audit requirements, and regulatory standards.
• Prepare doctors& summary statistics for inclusion in Board presentations.
• Participate in generating the weekly Finance Dashboard and other management reports.
• Assist in month-end and year-end closing activities when required.
• Draft and prepare official departmental correspondence and letters.
• Provide administrative support to the Finance Manager and participate in process improvement initiatives.
• Undertake any other duties assigned by the Finance Manager relevant to the responsibilities described herein.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Accounting, Finance, Economics, or a related field
• Professional qualifications such as CPA Part II or ACCA Part II are an added advantage.
• Minimum of two (2) years hands-on experience in a similar accounting role, preferably in a hospital or healthcare setting
• Demonstrated proficiency in ERP systems and strong computer literacy (Excel, Word, Outlook)