Accounts Assistant

A. Transaction Processing

• Record daily financial transactions in the accounting system (sales, purchases, receipts, and payments).
  
• Prepare and post journal entries as assigned.
  
• Process supplier invoices and ensure they are fully supported and approved.

B. Accounts Payable (AP) Support

• Verify supplier invoices against LPOs and delivery notes.
  
• Prepare payment vouchers and assist in processing supplier payments.
  
• Maintain an updated supplier ledger and follow up on statements to ensure accuracy.

C. Accounts Receivable (AR) Support

• Update customer accounts with receipts and invoices.
  
• Prepare customer statements and follow up on outstanding balances as directed.
  
• Reconcile customer accounts regularly.

D. Bank & Cash Management

• Prepare daily cash and bank summaries.
  
• Assist in posting bank transactions and performing bank reconciliations.
  
• Support petty cash management and reimbursement processing.

E. Documentation & Filing

• Maintain orderly and up-to-date accounts files—including invoices, payment vouchers, receipts, and supporting documents.
  
• Ensure all transactions have proper documentation for audit compliance.

F. Reconciliations

• Assist in reconciliations of supplier accounts, customer accounts, and general ledger accounts.
  
• Support monthly and yearly financial close processes.

G. Reporting Support

• Assist in generating simple financial reports, expense summaries, and ageing reports.
  
• Support the accountant in preparing statutory returns (VAT, PAYE, NSSF, NHIF, WH-Tax) by organizing supporting data.

H. Compliance & Internal Controls

• Adhere to accounting standards, company policies, and financial controls.
  
• Report any irregularities, variances, or risks to the Accountant/Finance Manager.