ACCOUNTS/HR ASSISTANT

JOB TITLE: ACCOUNTS/HR ASSISTANT

NATURE OF JOB: FULL TIME

SALARY: KSHS. 40,000-50,000

JOB LOCATION:MOMBASA ROAD

DUTIES AND RESPONSIBILITIES

• Maintain accurate financial records of daily transactions, including sales, purchases, receipts, and payments, ensuring all entries are properly categorized.
• Reconcile bank statements and cash balances regularly, investigating and resolving discrepancies promptly.
• Process supplier invoices, prepare payment vouchers, and track payments to ensure timely settlement.
• Generate customer invoices, monitor outstanding payments, and follow up on overdue accounts.
• Prepare and submit statutory deductions such as PAYE, NHIF, NSSF, and VAT using iTax, and ensure compliance with eTIMS and other KRA requirements.
• Assist in payroll processing, including collecting attendance and overtime data, preparing payslips, and ensuring timely salary payments.
• Support preparation of management accounts, trial balances, and other financial reports, as well as audit schedules and documentation.
• Track departmental budgets, monitor expenditures, and provide reports on variances for management review.
• Maintain comprehensive employee records, including contracts, leave balances, performance appraisals, and certifications, ensuring confidentiality and accuracy.
• Assist with recruitment, from advertising vacancies and shortlisting candidates to scheduling interviews and coordinating onboarding.
• Track attendance, leave requests, and benefits, generating monthly reports for management.
• Support performance management processes by collecting appraisal documentation and assisting with staff reviews.
• Handle routine HR queries, minor grievances, and staff welfare initiatives, promoting a positive and productive workplace.
• Assist in coordinating staff training programs, maintaining training records, and supporting professional development initiatives.
• Manage general office administration, including supplies, correspondence, and coordination of meetings or company events.
• Ensure strict attention to detail, high levels of integrity, and compliance with company policies in all accounting, HR, and administrative tasks.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Degree in Accounting, Finance, or a related field
• Additional qualification in Human Resource Management or Business Administration will be an added advantage
• Proven experience handling both accounting and HR functions in a busy organisation
• Proficiency in accounting software (e.g. QuickBooks, Sage, or similar), iTax, and eTIMS
• High integrity, attention to detail, and excellent organizational skills
• Ability to work independently and handle multiple tasks efficiently