Administrative Manager

Job Title: Administrative Manager

Industry: Medical supplies (Dental)

Location: Nairobi

Employment Type: Full-Time

Job Purpose

Administrative Manager is responsible of ensuring that our admin & operational processes are efficient, cost-effective, and aligned with organizational goals. He/she will be responsible for overseeing and optimizing the company's operational processes to ensure efficiency and effectiveness in meeting business goals. This role involves managing day-to-day operations, coordinating with different departments, and implementing strategies to improve productivity.

Key Responsibilities

1. 
   
2. Oversee and coordinate day-to-day administrative operations, including office facilities, space management, utilities, and general upkeep to ensure smooth functioning.
   
3. Develop, implement, and review administrative policies, procedures, and systems to enhance operational efficiency.
   
4. Manage procurement, inventory control, and maintenance of office supplies, assets, and equipment.
   
5. Supervise and supportsales and marketing, biomedical and  administrative staff (receptionists, clerks, office assistants) to ensure effective service delivery.
   
6. Maintain accurate and secure filing systems, databases, and documentation while ensuring confidentiality and proper document control.
   
7. Prepare weekly sales reports, official correspondence, and administrative documentation as required.
   
8. Manage vendor relationships, service contracts, and ensure cost-effective service delivery.
   
9. Coordinate audits, inspections, compliance activities, and manage company licenses, permits, and renewals.
   
10. Act as the main point of contact for administrative matters, liaising with internal departments, external service providers, and stakeholders.
    
11. Support management meetings by preparing agendas, taking minutes, and tracking follow-up actions.
    

Minimum Qualifications.

• 
  
• Bachelor’s degree in Business Administration.
  
• Must have worked in a medical related industry.
  
• Minimum of 3–5 years’ experience in an administrative manager role.
  
• Excellent leadership with strong interpersonal skills.
  
• Strong analytical and problem-solving skills, with a focus on driving continuous improvement and cost-savings strategies
  
• Proven ability to manage budgets, financial tracking, and reporting.
  
• Excellent written and verbal communication skills.
  
• Ability to handle confidential matters with integrity and professionalism.
  

How to Apply.

Send your CV and cover letter to careers@orchidhr.co.ke with the subject line:
“Administrative Manager” Deadline for applications: 16th April 2026. Only shortlisted candidates will be contacted.