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Job Summary

Our client a professional services firm is currently looking to hire an Administrator.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

RESPONSIBILITIES

 Under instruction from the center manager, oversee the assignment of offices/work spaces and the movement of general office furniture and other items in   personal offices and work areas as requested by the occupants.

•    Management of center partners agreement records and other important documentation.
•    Provide accounting and financial management tasks for the company.
•    Management vendors in the areas of office cleanliness, office courier, internet service provider, catering and fumigation.
•    Coordination of the payment of all the center utilities.
•    Monitoring management of the office records, storage, training facilities, meeting rooms, reception, support services (copy, mail, messenger/delivery services)   and supplies. This should include scheduling of common places such as meeting and training rooms.
•    Coordinate the maintenance, evaluation and enhancement of existing computer, audio-vision systems.
•    Provide assistance in completing special projects/assignments that involve the operations of the center.
•    Organize and schedule center events for internal and external clients.
•    Ensure all health and safety protocols are adhered at all times in the center and further advice on enhancement of such.
•    Security of the company will be your role too.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

Thorough understanding of administration, facilities management and purchasing/inventory management as normally acquired through a University degree in  business administration or a closely related field or the equivalent work experience.

•    At least two years of progressively responsible work experience with a professional service firm with direct experience in managing business operations including planning, administrative and purchasing functions.
•    Ability to identify and analyze issues and problems and to recommend and implement solutions.
•    Willingness to be hands-on, very customer and service oriented. Flexible, with natural leadership.
•    Interpersonal skills necessary in order to maintain effective relationships with center partners, their employees and clients, facilitate individual and group meetings dealing with the center operations.
•    Relationship management with the building facility manager and other business entities sharing the same building.
•    Proficient with MS Office (Word, Excel, Outlook and PowerPoint).
•    Book keeping proficiency and records management experience.
•    Familiarity with and proficiency in Meeting Scheduling Software, Facilities Management and Co working Office Space Management Software.
•    The work occasionally requires a high level of mental effort and strain when performing essential duties. Must be able to perform the essential duties of the   position with time constraints and interruptions.
•    Working over the weekend may be required in case of scheduled activities happening at the center

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