School Administrator - Junior School

Reporting to the School Director, the Administrator will ensure smooth running of the Junior school at all times.

Key Responsibility and duties:

·         Responsible for all administrative and organizational support to ensure smooth running of the school.

·         Generate the school termly budget for approval and monitor the same

·         Serves as primary contact for school-related inquiries, including emails, incoming and outgoing visitors and telephone calls; provides accurate information and courteously redirects inquiries to appropriate departments and conveys/records messages in a polite, friendly and efficient manner.

·         Maintaining solid customer relationships by handling enquiries, questions and concerns with speed and professionalism

·         Responsible for collecting school fees from parents and ensuring all fees is collected by end of every term

·         Admitting new children and keeping up to date records of each pupil admitted in the school

·         Supervising the school support staff ensuring they carry out their work properly

·         Organizing for school trips in consultation with the Head Teacher and the Director

·         Prompt ordering for school stationery, kitchen supplies and other items as per need

·         Fleet management of the school buses ensuring the routing are followed and children dropped on a timely manner

·         Manage an efficient and effective school buses maintenance and fueling schedules

·         Maintain an up-to-date record of all school inventory and a register of school assets

·         Organizes and manages the storage and distribution of all school supplies and maintain records of same, ensuring adequate supply upkeep and procurement consistent with organizational policies and procedures

·         Support school marketing events and programs

·         Implement the school policies and ensure they are being followed by all the staff members

·         Managing the school petty cash and reconciling the same on a weekly basis

Qualification & Experience

·         A degree or diploma in Business Management, Administration, or equivalent qualification

·         CPA Part II qualification will be an added advantage.

·         Good knowledge of QuickBooks and e-tims

·         Demonstrate good marketing and customer service skills.

·         At least 4 years in similar position in a school or a busy environment

·         Strong organization and administrative skills with attention to detail

·         Excellent computer skills (Word, Excel, PowerPoint)

·         High integrity and trustworthy

·         Demonstrate confidentiality

·         Able to think on their feet with good planning skills

·         Good communication skills (written and Oral)