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School Administrator - Junior School


Admin & Office

Education KSh 15,000 - 30,000 Negotiable
1 month ago

Job Summary

Responsible for overseeing the junior school operations, budget management and strategic planning. You should have the skills to communicate with various people, handle budgets and logistics, and keep all educational programs running.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description/Requirements

Reporting to the School Director, the Administrator will ensure smooth running of the Junior school at all times.

Key Responsibility and duties:

·         Responsible for all administrative and organizational support to ensure smooth running of the school.

·         Generate the school termly budget for approval and monitor the same

·         Serves as primary contact for school-related inquiries, including emails, incoming and outgoing visitors and telephone calls; provides accurate information and courteously redirects inquiries to appropriate departments and conveys/records messages in a polite, friendly and efficient manner.

·         Maintaining solid customer relationships by handling enquiries, questions and concerns with speed and professionalism

·         Responsible for collecting school fees from parents and ensuring all fees is collected by end of every term

·         Admitting new children and keeping up to date records of each pupil admitted in the school

·         Supervising the school support staff ensuring they carry out their work properly

·         Organizing for school trips in consultation with the Head Teacher and the Director

·         Prompt ordering for school stationery, kitchen supplies and other items as per need

·         Fleet management of the school buses ensuring the routing are followed and children dropped on a timely manner

·         Manage an efficient and effective school buses maintenance and fueling schedules

·         Maintain an up-to-date record of all school inventory and a register of school assets

·         Organizes and manages the storage and distribution of all school supplies and maintain records of same, ensuring adequate supply upkeep and procurement consistent with organizational policies and procedures

·         Support school marketing events and programs

·         Implement the school policies and ensure they are being followed by all the staff members

·         Managing the school petty cash and reconciling the same on a weekly basis

Qualification & Experience

·         A degree or diploma in Business Management, Administration, or equivalent qualification

·         CPA Part II qualification will be an added advantage.

·         Good knowledge of QuickBooks and e-tims

·         Demonstrate good marketing and customer service skills.

·         At least 4 years in similar position in a school or a busy environment

·         Strong organization and administrative skills with attention to detail

·         Excellent computer skills (Word, Excel, PowerPoint)

·         High integrity and trustworthy

·         Demonstrate confidentiality

·         Able to think on their feet with good planning skills

·         Good communication skills (written and Oral)

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