Office Administrator

● Reception Duties:

○ Answer incoming calls, greet visitors, and direct inquiries appropriately.

○ Manage and respond to general correspondence (emails, letters, etc.).

○ Maintain a professional and welcoming demeanor in person and over the phone.

● Office Management:

○ Oversee the general cleanliness and upkeep of the office space.

○ Coordinate and schedule meetings and functions for the Benz Living office, including booking rooms, catering, and arranging logistics.

○ Procure and manage office supplies and assets, ensuring efficient use and timely restocking.

○ Manage and account for petty cash used for office operations.

● Customer Service:

○ Ensure customer satisfaction by providing prompt and professional support.

○ Maintain records of customer interactions, transactions, comments, and complaints.

● Financial Administration:

○ Process and manage office administration payments within approved expense limits.

○ Assist with accounts payable tasks as needed.

● Records Management:

○ Maintain and file all business records in a systematic and organized manner.

● Additional Responsibilities:

○ Perform any other duties assigned by the Director or other superiors.

Qualifications:

● Minimum of 1-2 years of experience in an office administration role.

● Strong organizational and time management skills with the ability to prioritize multiple tasks.

● Excellent communication and interpersonal skills, both written and verbal.

● Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) and other relevant office software.

● Ability to learn new software and systems quickly.

● Discretion, professionalism, and a commitment to confidentiality.

● Detail-oriented with a keen eye for accuracy.

● Ability to work independently and as part of a team.