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Fleet Officer

Catholic Relief Services

Legal Services

KSh Confidential
1 month ago

Job Summary


Job Description/Requirements

Nairobi, Greater Nairobi, Kenya (On-site) Be the First to Apply

Job Description

Reports To: Deputy Head of Operations

Length of Contract: 2 years (renewable)

About CRS:  

Catholic Relief Services (CRS) carries out the commitment of the Catholic Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need. 

CRS is an international non-governmental organization (NGO) supporting relief and development work in over 100 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity, race or nationality. CRS works through local church and non-church partners, including the Government to implement its programs.

CRS opened operations in Kenya in 1965. For over 50 years, we have worked throughout the country to implement programs in agriculture, livelihoods, health and nutrition, water, sanitation, emergency relief and peace building. We have built deep relationships with the Government of Kenya and the Catholic Church

Job Summary:

The Fleet Officer will coordinate the Country Programâs (CP) owned and leased fleet, manage the vehicle management system (VMS), and assigned staff to meet all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. With your actions you will safeguard the organizationâs motorized assets and all other resources related to fleet operations and will ensure the safety and security of passengers and transported goods to minimize risks and liabilities.

Roles and Key Responsibilities:  

Assist in developing and managing operating procedures for fleet operations and maintenance. Monitor and assess compliance, efficiency and effectiveness, and recommend improvements in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations. Monitor and assess performance of authorized CRS drivers and take action to ensure safety and security. Assist in investigating, reporting, and following up on incidents and accidents involving CRS vehicles, drivers, and passengers.  Collaborate and coordinate with all departments to identify needs and plan travel and transportation services. Schedule and manage vehicle movements, perform situational analysis and plan routes, assign drivers, and plan for additional vehicles, if needed, to ensure optimal resource use and meet program needs per required schedules and standards. Ensure legal, safe, economic, and environmentally sustainable fleet through planning and overseeing regular diagnostic checks and timely and quality maintenance and repair of all motorized assets, and vehicle disposal, as needed. Ensure the physical security of all motorized assets, spare parts, and fuel. Manage a reliable and up-to-date record keeping system as well as the CRS vehicle management system to document, monitor, and account for all motorized assets, fuel, spare parts and equipment inventory, and all vehicle movements.  Prepare reports, analyze data, and use information to plan, budget, and track activities, inventories, and expenditures to ensure continuous roadworthy fleet operations responsive to program needs.  Effectively manage talent and supervise direct reports. Manage team dynamics and staff well-being. Provide coaching and complete performance management for direct reports. 

Knowledge, Skills and Abilities

Strong planning, coordination, and prioritization skills Able to manage multiple task simultaneously Service-oriented with focus on meeting customer needs Very good negotiation and relationship management skills Proactive, resourceful, solutions-oriented and results-oriented Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

Required Languages â English and Kiswahili 

Travel â Must be willing and able to travel up to 30% of the time 

Supervisory Responsibilities â Direct supervision of Nairobi based driver/mechanic and indirect(technical) supervision of field-based drivers and mechanic.

Key Working Relationships:   

Internal : All CRS staff

External:  Vendors, government officials, CRS partners and other external parties


Basic Qualifications 

Bachelorâs degree in business administration, logistics management, engineering, or a related field OR Higher National Diploma in Automotive Engineering from accredited/recognized institutions 4 years of supervisory experience in a similar position within a large organization Demonstrated detailed knowledge of fleet management, transportation, and/or logistics management. Valid driverâs license with over 7 years of driving experience

Preferred Qualifications

Excellent knowledge of local road traffic regulations, road network and road safety best practices. Experience in inventory management and control principles. Ability to perform mathematical calculations, and to analyze fleet-related data. Proficient in MS Office package (Excel, Word) and experience with database management systems (e.g. MS Access) a plus.

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

Personal Accountability â  Consistently takes responsibility for oneâs own actions. Acts with Integrity -  Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest. Builds and Maintains Trust -  Shows consistency between words and actions. Collaborates with Others â  Works effectively in intercultural and diverse teams. Open to Learn â  Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

Lead Change â  Continually looks for ways to improve the agency through a culture of agility, openness, and innovation. Develops and Recognizes Others â  Builds the capacity of staff to reach their full potential and enhance team and agency performance. Strategic Mindset â  Understands role in translating, communicating, and implementing agency strategy and team priorities.


This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

What we offer: 

CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world. 

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRSâ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

CRS Kenya strives to be a place where a diverse mix of talented people want to come and work, stay, and do their best.

CRS provides equal employment opportunity to all qualified employees and applicants for employment and does not discriminate based on race, color, religion, ancestry or national origin, sex, age, marital status, physical or mental disability or handicap, medical condition and any other status protected by law. As an equal opportunity employer, CRS will recruit, hire, train and promote persons solely on their qualifications and abilities.

CRSâ emphasis on family values supports benefits, including maternity and paternity leave, policies that promote exclusive breastfeeding, the availability of a baby room at the office, and flexible working hours where possible.  Women are highly encouraged to apply.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.

About Us

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRSâ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

About the Team

CRS' talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.

CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate or global telecommuter, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.

CRS is an Equal Opportunity Employer

Job Info

Job Identification3001023 Job CategoryOperations and Administration Posting Date10/26/2023, 04:43 AM Apply Before11/09/2023, 03:49 PM Degree LevelBachelor's Degree Job ScheduleFull time Job ShiftDay Locations Karuna Close, St. Augustine's Court, Westlands, Nairobi, Nairobi, 100, KE (On-site)

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