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Human Resources Assistant

International Rescue Committee

Human Resources

KES Confidential
New
3 weeks ago

Job Summary

 

Job Description/Requirements

Requisition ID:  req52547

Job Title:  Human Resources Assistant

Sector:  Human Resources

Employment Category:  Fixed Term

Employment Type:  Full-Time

Open to Expatriates:  No

Location:  Kakuma, Kenya

Work Arrangement:

Job Description

The International Rescue Committee(IRC) is a leading humanitarian and development agency, supporting communitiesin transition in 40 countries. Simultaneously a global technical leader andproven implementer, IRC has shaped youth priorities and approaches at thenational level and implemented programs at the community level since itsfounding in 1933. IRC has worked in Kenya since 1992, implementing highlyeffective programs in youth livelihoods, economic development, womenempowerment, integrated healthcare, and nutrition.

Summary of Responsibilities :

The HR Assistant is responsiblefor supporting the field HR Office in HR administrative tasks to ensure smoothrunning of the office.

Key Tasks :

Talent Acquisition :

Support the assigned recruiter forthe field office with all field office recruitment by: Vacancy posting in internal andexternal media as appropriate. Contacting candidates forinterview. Providing the panel with interviewpacks. Contacting referees post interviewto support appointment. Sending unsuccessful candidates,regret letters. Maintain updated recruitment filesfor each position recruited.

Talent Management :

Ensure that all staff requirementsprior to arrival are available. Ensure all new staff areappropriately enrolled onto the payroll &Employee benefits schemes with theappropriate documentation. Maintain staff files with all therequisite documentation. Monitor induction process,ensuring that performance objectives are set and, and that post probationevaluation reviews are submitted on timely basis.

Contract Management:

Monitor expiry of staff contractsand advise the HR Officer on a timely basis. Assist in preparing ofcontracts/LOU’s (Letters of Understanding) for Kakuma Incentive staff newstaff/renewal.

Services and Administration:

Maintain a detailed knowledge ofIRC personnel policies and assist the Human Resource department in ensuringemployee adherence. Maintain up to date records(forms, approvals, requisitions) for all field staff in relation to Personnelfiles, Recruitment, Leave, Training, Performance Management, Benefits, Payroll,Exit. Close and archive personnel fileson timely basis. Preparation of mailbag. Ensure timely submission ofmonthly timesheets. Support localizedincentive/refugee recruitments. Preparation Incentive/refugeestaff Payroll before review by the HR Officer. Maintaining stationery suppliesfor HR Office

HRIS:

Support the maintenance of alltalent acquisition and management processes on Workday HRIS management system.

Reporting:

Provide weekly/monthly reports tothe HR Officer on the status of Personnel files, Leave, Training, PerformanceManagement, Benefits, Payroll.

Staff Training and Development:

Facilitate all requests for stafftraining as approved in Annual L&D Plan and maintain database of trainingsattended.

Separation Process :

Coordinate the exit process andensure finalization of all procedures within one month. Ensure timely deletion of stafffrom insurance benefits.



Qualifications
At least 2 years’ experienceworking in a busy HR department. Degree / Diploma in HumanResource, Business Administration, Business Management or related Field. Strong interpersonal skills, highdegree of flexibility and a standout colleague. Excellent writing andorganizational skills. Experience working in a multi-cultural society. Conversant with word processing,spreadsheet and email computer applications.

Standards of ProfessionalConduct : The IRC and IRC workers must adhere to the values and principlesoutlined in IRC Way - Standards for Professional Conduct. These are Integrity,Service, Accountability and Equity. In accordance with these values, the IRCoperates and enforces policies on Beneficiary Protection from Exploitation andAbuse, Child Safeguarding, Anti Workplace Harassment, Fiscal IntegrityAnti-Retaliation and Combating Trafficking in Persons.

Gender Equality : IRC iscommitted to narrowing the gender gap in leadership positions. We offerbenefits that provide an enabling environment for women to participate in ourworkforce including parental leave, gender-sensitive security protocols andother encouraging benefits and allowances.

Equal Opportunity Employer : IRCconsiders all applicants on the basis of merit without regard to race, sex,color, religion, sexual orientation, age, marital status, veteran status, ordisability. We will ensure that individuals with disabilities are providedreasonable accommodation to participate in the job application or interviewprocess, to perform essential job functions, and to receive other benefits andprivileges of employment.

Kenyan nationals are encouragedto apply. International allowances are not available for this position. Salaryand employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer:

Please take note thatInternational Rescue Committee (IRC) does not ask for any fees in connectionwith its recruitment processes.

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