Accounts Payable Assistant

Job Opening: Accounts Payable Assistant

Location: Athi River, Kenya

Industry: Building materials Manufacturing

Employment Type: Full-Time

Position Summary

We are looking for a meticulous and proactive Accounts Payable Assistant to support our finance team in managing supplier payments, reconciliations, and compliance. This role requires strong attention to detail, excellent communication skills, and a solid grasp of accounting processes.

Key Responsibilities

- Process supplier invoices and verify supporting documentation 

- Prepare payment vouchers and ensure timely disbursement of approved payments 

- Track payment cycles and flag delays or discrepancies 

- Reconcile supplier accounts, bank statements, and internal payment records 

- Investigate and resolve variances between invoices, payments, and ledger entries 

- Assist in month-end closing activities and reconciliation of accounts payable ledger

- Generate and update supplier statements 

- Ensure accuracy and timely distribution to vendors

-  Follow up on unallocated payments and ensure proper matching

- Disburse petty cash as per approvals 

- Maintain accurate petty cash records and reconcile balances regularly 

- Prepare petty cash replenishment requests and ensure proper documentation

- Respond to supplier queries and follow up on outstanding balances 

- Maintain professional communication with vendors and internal teams

-  Support resolution of payment disputes and escalate where necessary

- Accurately enter financial data into accounting systems 

- Maintain orderly filing of payment documents and audit trails

-  Ensure proper archiving of supplier contracts, invoices, and payment records

- Provide supporting documents for internal and external audits 

- Ensure all payments comply with company policies and Kenyan financial regulations 

- Assist the finance team with related accounting, clerical, and administrative duties 

- Collaborate with procurement and operations to validate supplier documentation 

Qualifications & Skills

• 
  
• Diploma or Bachelor's degree in Accounting, Finance, or a related business course
  
• 1–3 years’ experience in accounts payable or billing roles
  
• Basic understanding of accounting principles and reconciliation processes
  
• Proficiency in Microsoft Excel; experience with accounting software (e.g., QuickBooks, Sage, or ERP systems) is an advantage
  
• Strong attention to detail and numerical accuracy
  
• Good organizational and time management skills
  
• Clear written and verbal communication skills
  
• High level of integrity, confidentiality, and willingness to learn
  

Application Instructions

If you meet the above qualifications and industry knowledge, we invite you to apply. Send your CV and cover letter to careers@orchidhr.co.ke with the subject line: “Accounts Payable Assistant”. Deadline for applications: 1st November 2025

Only shortlisted candidates will be contacted.