BID Executive

BID Executive

Job Summary

We are seeking a highly driven BID Executive to lead and manage end-to-end bid and tender processes that support our growth in selling Microsoft products and services. This role is ideal for a detail-oriented, analytical, and strategic professional passionate about the ICT sector and experienced in navigating Kenya’s procurement landscape. As a BID Executive, you will play a critical role in developing top-quality proposals, driving competitive positioning, and contributing directly to the company’s revenue growth.

Reporting Line

This position reports directly to the Business Development Manager

Key Responsibilities

1. 
   
2. Bid & Tender Management
   

• 
  
• Identify and monitor advertised bids, tenders, and proposal opportunities across public and private sector platforms
  
• Lead, the preparation, coordination, and submission of responses for bids, RFPs, RFQs, EOIs, and relevant tenders.
  
• Ensure all proposals comply with client requirements: technical, financial, and administrative as well as deadlines, and company standards.
  
• Analyse bid documents from clients across public and private sectors.
  
• Develop bid plans, schedules, and deliverables to ensure on-time submission.
  
• Maintain a repository of reusable bid content, templates, and case studies.
  

1. 
   
2. Proposal Writing & Documentation
   

• 
  
• Prepare compelling technical and commercial proposals aligned with Microsoft products and services.
  
• Work with sales, technical teams, and management to craft impactful value propositions.
  
• Review and edit proposal content to ensure accuracy, consistency, and compliance.
  
• Ensure branding and format follow company and Microsoft Partner guidelines.
  

1. 
   
2. Collaboration and coordination
   

• 
  
• Work closely with project teams in articulating customer requirements to ensure competitive and feasible technical proposal responses.
  
• Coordinate internal approval processes (pricing, terms, certifications).
  
• Liaise with relevant stakeholders to align bids with product offerings and licensing models.
  
• Facilitate review meetings and approvals before submission.
  

1. 
   
2. Market Intelligence & Strategy
   

• 
  
• Maintain a structured opportunity tracking and tender calendar for the organization.
  
• Regularly scan procurement portals, corporate websites, and partner channels for relevant opportunities.
  
• Work with the rest of the Business Development team to qualify opportunities and support Go/No-Go decisions.
  
• Track ICT procurement trends in Kenya (government and enterprise sectors).
  

1. 
   
2. Compliance
   

• 
  
• Ensure compliance with Microsoft partner requirements and certifications
  
• Ensure all bids meet regulatory and statutory requirements
  
• Maintain and update company profiles, certifications, and documentation on procurement platforms.
  
• Track renewal deadlines for registrations, certifications, and compliance documents.
  

Key Performance Indicators

• 
  
• Revenue contribution & bid win rate
  
• Customer compliance & turnaround time
  
• Completion of relevant Microsoft Certifications
  
• On-time submission & zero-error documentation
  

Academic and professional Qualifications

• 
  
• Must have an IT related bachelor’s degree: BBIT, Computer Science, Information Technology etc
  
• Entry level up to two (2) years of experience in BID management or proposal development in IT or Technology sales sector.
  

Essential Skills

• 
  
• Experience with Microsoft products or Microsoft Partner ecosystem (highly advantageous).
  
• Strong understanding of cloud solutions (M365, Azure) and Microsoft licensing models.
  
• Good grasp of Kenyan procurement laws and tendering procedures.
  
• Excellent research, writing, editing, and documentation skills.
  
• Strong analytical, organizational, and multitasking abilities.
  
• High integrity and ability to handle confidential information.
  
• Ability to work independently and under pressure.
  
• Strong team collaboration and strategic thinking. 
  

If your competence meets the above requirements and you are a self-driven, proactive and results oriented person, please send your CV and relevant academic certificates to HR through    career@dynasoft.co.keDeadline for receiving applications is 23rd March 2026