Human Resource & Admin Assistant

Job Description
1.    Reviewing and developing relevant Human Resource policies and procedures.
2.    Managing and maintaining contracts, personnel files and other employee information and up to date personal records for all employees
3.    Advising on staff disciplinary process.
4.    Looking after the health, safety and welfare of all employees
5.    Organizing staff training sessions and activities
6.    Confirm weekly or monthly timesheets.
7.    All-inclusive office administration and management i.e bills,
8.    Coordinating induction for new employees
9.    Tracking, updating and management of statutory information for all staff
10.    Maintain files of all contracts, insurance policies and tax receipts
11.    Create staff handbooks, contracts, staff memos, and issuing written offers of employment
12.    Updating internal databases with new employee information like contact details and employment forms
13.    Playing a support role in complementing other functions within the organization
14.    Coming up with minutes during meetings
15.    Updating databases internally, such as sick and maternity leave
16.    Reviewing and renewing company policies and legal compliance
17.    A point of contact for employees on any HR related queries
18.    Managing all communication channels
19.    Ensuring all training and business licenses and permits are renewed and up-to-date
20.    Keep all payment forms and vouchers in proper records
21.    Devise ways to streamline processes and manage schedules and deadlines within departments and various projects.
22.    Overseeing the maintenance of office facilities, and equipment.
23.    Making reports to the management on the running of the office
24.    Ensuring that office supplies are enough
25.    Looking after the needs and requirements of the departments
26.    Track stocks of office supplies and place orders when necessary
27.    Performing other relevant duties when needed.

Key Competencies and Attributes
•    High level of integrity.
•    Proven experience in team management, supervision or leadership within a customer facing environment, including performance management, people development, coaching or mentoring experience.
•    Ability to develop productive working relationships and achieve results with deadlines.
•    Have excellent communication as well as interpersonal and public relations and interpersonal skills.
•    Possess Strong analytical, interpretative, report writing and presentation skills.
•    Sound IT proficiency and demonstrable exposure to a computerized working environment
•    Ability to work within tight deadlines and pressure without compromising accuracy.
•    Track record of using data to inform business decisions

Qualifications
•    Bachelor’s degree in a relevant field.
•    Experience in Human Resources in the financial services industry is a plus.
•    A minimum of 2 years’ relevant work experience