Human Resources (HR) Assistant
Optimise Outsourcing Limited
Human Resources
Job Summary
The ideal candidate will be detail-oriented, have excellent organizational skills, and be able to handle sensitive information confidentially.
- Minimum Qualification: Bachelors
- Experience Level: Mid level
- Experience Length: 2 years
Job Description/Requirements
About Us:Â
Optimise Outsourcing Ltd is looking for an outgoing and dynamic HR Assistant. As an HR Assistant, you will play a crucial role in supporting our HR department's daily activities. The ideal candidate will be detail-oriented, have excellent organizational skills, and be able to handle sensitive information confidentially.Â
Key Responsibilities:Â
- Onboarding New Staff: Assist in the coordination and implementation of onboarding processes to ensure a smooth integration of new employees into the company.Â
- Rota/Shift Timetable Management: Create and maintain accurate rota/shift timetables, ensuring optimal staffing levels across departments.Â
- Absence Records: Monitor and record employee absences, including sickness and unauthorised leave, ensuring accurate attendance records.Â
- Leave/Holiday Requests: Process employee requests for leave or holiday, coordinating with department managers to ensure continuity of operations.Â
- Personnel Files Management: Collate and securely store recruitment and employment documents, including contracts, ID, and personal information, ensuring compliance with data protection laws.Â
- Employee Compliance: Handle the verification of employee compliance documentation, including ID, DBS checks, right to work, relevant qualifications, and references. Keep management informed of expiration dates and ensure timely renewals.Â
- Minute Taking: Take accurate and detailed minutes during internal staff meetings and distribute them as required.Â
- Reporting and Communication: Keep management updated with timely reports on HRÂ metrics, including turnover rates, hiring needs, and compliance issues.Â
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Required Skills and Qualifications:Â
- Bachelors degree in Human Resources, Business Administration, or a related field is preferred.Â
- Relevant certifications in Human Resources (e.g., CHRP, CIPD, SHRM) are advantageous.Â
- Proven experience as an HR assistant, staff assistant, or relevant human resources/administrative position.Â
- Familiarity with HR software and MS Office.Â
- Knowledge of labour laws and HR best practices.Â
- Strong organizational and time-management abilities.Â
- Excellent communication and interpersonal skills.Â
- Ability to handle sensitive information with confidentiality and discretion.Â
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Benefits:Â
- Competitive salary.Â
- Ongoing professional development and training opportunities.Â
- Collaborative and inclusive work environment.Â
- Opportunities for career advancement within the organisation.Â
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How to Apply:Â
If you believe that you fit the role and are up for the task, kindly use the link below to apply for the
position.Â
https://app.testgorilla.com/s/28buxqep
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