PRODUCTION COORDINATOR

About the Role

We are seeking a proactive and highly organized Production Coordinator to join our team. The ideal candidate will oversee the entire production process from concept to delivery ensuring production run smoothly, meet deadlines and maintain our brand’s quality standards. This role requires exceptional coordination, attention to detail and strong communication skills to manage multiple orders simultaneously.

Production Coordinator Key Responsibilities:

1. Production Coordination

Oversee the entire lifecycle of production, from initial concept to final delivery, ensuring all phases run smoothly and efficiently. 

1. Scheduling and Logistics

Develop detailed production schedules, manage timelines and coordinate resources, such as materials and vendors being used for branding. 

1. Vendor and Supplier Management

Maintain relationships with external vendors and suppliers, managing orders, invoices and ensuring their services meet brand quality standards. 

1. Budget Management

Assist in creating and tracking production budgets, monitoring expenses to ensure all jobs stay within financial guidelines. 

1. Quality Control

Ensure all branding materials, including printed publications and digital assets, meet quality standards and maintain brand consistency. 

1. Communication & Collaboration

Act as a central point of communication between the sales team, design team and external vendors to gather requirements and provide updates on jobs. 

1. Documentation

Create and maintain production documentation, including schedules, reports, briefs and budgets.

1. Administrative Support

Provide administrative support to the production and design teams, managing files, correspondence and general office tasks. 

9.     Team supervision

Oversee the daily activities of junior team members, such as production officers and delegate tasks as needed

Required Skills & Qualifications

Education and experience: Bachelor's degree / Diploma in any related field is preferred. Relevant internship or prior experience as a production coordinator or assistant is also highly valued.

Organizational Skills: Excellent ability to organize tasks, manage multiple priorities and maintain detailed records. 

Communication: Strong verbal and written communication skills to effectively liaise with various internal and external parties. 

Attention to Detail: A meticulous approach to ensure accuracy in branding elements, quality and budget adherence. 

Flexibility and Adaptability: Ability to work efficiently in a fast-paced environment and adapt to changing project needs. 

Teamwork: Strong ability to work collaboratively with designers, sales, accounts and other production personnel