Project Officer (located in Homabay, 20% travel)

Job Summary

Provide highly organized, administrative support.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Victory Farms Kenya:
Victory Farms aims to be the most sustainable fish farm on the planet whilst it scales to feed 2 billion Africans in the coming 2 decades. Currently, VF is sub-Saharan Africa’s fastest growing fish farm, and the largest Fish Farm in East Africa. We have operations on the Kenyan side of Lake Victoria and distribution capacity throughout Kenya. The Company has the highest standards for performance, execution, culture, and integrity, with best-in-class talent from
across the globe.

Project Officer (located in Homabay, 20% travel)

Principle responsibilities:
In this role, you will be a key member within the Victory Farms Partnerships Department, where the roles and responsibilities are as below but not limited to:
➢ Provide highly organized, administrative support.
➢ Organize Project Meetings on a regular basis to review progress and to discuss future steps.
➢ Keep all stakeholders updated, send out any relevant information.
➢ Take meeting minutes & follow up on action items.
➢ Identify any potential issues or risks that could effect the progression of the project.
➢ Manage and facilitate flow of essential information among company team members.
➢ Assist in the coordination, management and implementation of specified tasks.
➢ Ensure effective communication and collaboration between scientific and administrative units.
➢ Prepare necessary documentation and execute project sub-agreements, memoranda of understanding, consultancies, ensuring full compliance to established institutional policies and processes, monitor their implementation, and ensure smooth closure of contracts.
➢ Contribute towards management of stakeholder expectations; tracking and monitoringof project deliverables, including monitoring of the project variables (cost, effort, scope, etc.) against the project work plans.
➢ Coordinate arrangements for visiting scientists, interns, and students.
➢ Develop and implement effective and efficient tools for project tracking to monitor and report on all activities.
➢ Coordinate day-to-day management of a fast-paced research environment.
➢ Make logistical arrangements for research conferences, workshops and seminars.
➢ Follow through with partners and relevant sections (especially external stakeholders and implementation of agreed agenda), handle external enquiries for information and internal questions and queries.
➢ Carry out any other duties to reinforce effective and efficient project administration.
➢ Attend periodic internal meetings and represent VF as appropriately delegated, at external meetings.
➢ Analyse reports, draw conclusions and make presentations that will result in effective decision-making.
➢ Identify and act to mitigate potential risks within own work area.

What we are looking for:
➢ Thorough familiarity with word processing, spreadsheet, and project scheduling computer applications.
➢ Ability to work effectively as a team member and independently.
➢ Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short and long-term deadlines.
➢ Demonstrated experience in basic budget and financial management.
➢ Excellent written and verbal communication skills.
➢ Excellent critical and creative thinking and analytical skills.

Education and experience:
➢ A minimum of a diploma/bachelor’s degree in project management or related field.
➢ 2+ years proven experience in similar experience.
➢ Statistical skills and knowledge of computer applications

Location: Homabay, Kenya.
Status: Full time
Salary: Competitive, based on experience

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