Records Management Officer III

Kibabii University

Job Summary

Checking and taking appropriate action on pending correspondence and bring-ups

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Pursuant to Part V Section 35 of the Universities Act 2012, Part IV Section 23 of the Kibabii University Charter, 2015 and Kibabii University Statutes 2020, the University invites applications from suitably qualified applicants for the following vacant positions.

ADMINISTRATIVE POSITIONS

5. RECORDS MANAGEMENT OFFICER III, GRADE AD 8

Requirements for Appointment:
For appointment to this grade, a candidate must have: -
i. Bachelor’s degree in any of the following disciplines:- Information Science; Records Management and Information Technology; Archives and Records Management or equivalent qualification from a recognized institution;
ii. Good interpersonal and communication skills;
iii. Certificate in Computer Applications from a recognized institution; and
iv. Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities
i. Checking and taking appropriate action on pending correspondence and bring-ups;
ii. Preparing indexes, classified descriptive lists, location guides and inventory lists;
iii. Implementing policies and procedures on records management;
iv. Preserving and controlling records;
v. Maintaining databases for control and retrieval of records;
vi. Coordinating receiving, sorting, opening and dispatching of mails and related registers are maintained;
vii. Coordinating proper storage, Custody and preservation of archives;
viii. Ensuring Security of information, documents, files and office equipment;
ix. Coordinating maintenance of files, records and registry;
x. Initiating appraisal and disposal of files and document; and
xi. Weeding of ephemeral records.

How to Apply

Each application shall be accompanied by detailed curriculum vitae with 3 referees, copies of relevant academic and professional certificates, national identity card or passport, testimonials and other relevant supporting documents.
Applicants must also submit the following current documents:
i. Clearance from the Kenya Revenue Authority;
ii. Clearance from the Higher Education Loans Board;
iii. Clearance from the Ethics and Anti-Corruption Commission;
iv. Clearance from a Credit Reference Bureau;
v. Criminal Investigation Department - (Certificate of Good Conduct);

All applications should be clearly marked with the referenced number of the advertised position and submitted as follows:
1. Six (6) hard Copies; and
2. Electronic scanned copies in PDF format (as one running document) to be sent to the following e-mail recruitment@kibu.ac.ke by 5pm EAT Monday 31st January, 2022.
The Six (6) hard Copies must be submitted on or before Monday 31st January, 2022 and be addressed to:-

The Vice Chancellor, Kibabii University,
P.O. Box 1699 - 50200,
Bungoma

OR
Dropped at:-
Kibabii University – Main Campus
Administration Registry, Third Floor Room ABA 308


Please Note:
• Kibabii University is an equal opportunity employer. Women, marginalized and persons living with disability are encouraged to apply.
• The University does not charge any fee for the whole recruitment and selection exercise.
• Any form of canvasing will lead to automatic disqualification of the applicant.
• Only shortlisted candidates with be contacted.

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