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Finance and Procurement Specialist

RTI International

Supply Chain & Procurement

KSh Confidential
4 weeks ago

Job Summary

 

Job Description/Requirements

Position Description

IDGâs International Education Division is seeking a Finance and Procurement Specialist for this anticipated activity in Kenya. This role will provide overall management of project procurement, including but not limited to, the processes of procurement, transport of procured goods, and oversight of Asset and Inventory Management and Control. The Finance and Procurement Specialist will provide leadership and coordination of RTIâs entire procurement component by ensuring compliance with RTI procurement and logistics policies and standard operating procedures (SOPs).

This role will provide primary operational oversight and coordination of the Subcontract Management function for RTI. As part of the role, they will collaborate with other project staff to ensure effective and efficient coordination from project startup to closeout. This candidate will also maintain a portfolio of subcontracts as part of their day-to-day responsibilities.

Additionally, this role will also provide accounting support to the project in collaboration with the finance and operations manager.

Position is contingent upon award and funding.


Responsibilities

Primary responsibilities will include but not be limited to:

Procurement and subcontracts management (50%)

Oversee procurement management of commodities/goods/materials and services required for training workshops and other program activities. Lead the preparation and implementation of the annual procurement plan supported with budget and time tables. Perform all phases of sourcing activity while ensuring best value for money and within required lead times for a variety of requirements, including analysis of overall budgetary impact for all types of procurement transactions. Coordinate issuance of purchase orders in accordance with company policies and procedures. Contribute to the supply chain management efforts up to and including logistical support from the ordering point through the follow-up, and delivery of the required goods and/or services to the final destination. Prepare and issue procurement solicitation documents (Request for Quotes, Request for Proposals or Invitation for Tenders) and negotiate for assigned procurements such as commodities/goods/materials, and services. Develop and maintain procurement SOPs and ensure timely and proper preparation of procurement plans for the project, including establishment of the deadlines and monitoring of their implementation. Ensure proper administration of and oversee all procurement and subcontracts areas of responsibility. Responsible for subcontract process for local organizations, including tracking, review, and approval process. Collect and review reports and deliverables submitted by grant and subcontract recipients. Document results of grants and subcontracts performance monitoring and evaluation Collaborate with the Technical Lead to identify and manage risks and participate in the resolution of any performance issues with subcontractors.

Finance and Accounting (50%)

Process vendors, consultants and staff advances payments, reconcile the same accounts every month end. Ensure expenses are booked correctly in QuickBooks Perform month end accounting responsibilities


Qualifications

Qualifications:

Bachelorâs Degree in Finance, management, public administration, business administration, or other relevant discipline, with 7 years of relevant work experience; or Masterâs Degree with 5 years of relevant work experience. Progressive experience implementing donor funded activities that are similar in terms of complexity, scope, and budget. Strong demonstrated skills in procurement, subcontract management, and finance. Demonstrated skills in building, mobilizing, and leading multidisciplinary teams. Proven ability to work independently and multi-task in high-pressure settings. Ability to resolve sensitive and complicated work issues with senior high-level country counterparts, donor representatives, and senior-level staff. Excellent interpersonal communication and writing skills. Excellent knowledge of MS Word, Outlook, QuickBooks, PowerPoint, and Excel. Verbal and written English proficiency is required.





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