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Finance Coordinator at Danish Refugee Council (DRC)

JobWebKenya

Driver & Transport Services

KES Confidential
2 weeks ago

Job Summary

 

Job Description/Requirements

Job Description

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The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in that works in more than 30 countries throughout the world.

About the job

The individual will report directly to Finance Manager. Your main duties and responsibilities will be:

Financial Management & Accounting

In charge of month-end closure processes, ensuring all costs are booked and reconciliations done In charge of Partner reports and booking into DRC Dynamics In close cooperation with Managers in geographical area reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC’s Operations Handbook, internal guidelines and donor requirements.  Support timely delivery of quality financial reports to donors and internal reports to colleagues and HQ. Ensure compliance with relevant country statutory and other financial obligations such as tax, levies and statutory returns. Ensure thorough and effective budgetary control in the country programs Liaise with relevant Managers on key financial issues for all programs in the country, including co-funding, financial reporting, key variances and any remedial action. Ensure all required documentation for financial audits in cooperation with Coordination staff and HQ. Prepare for local audits. Contribute to the development of proposals with regards to budgeting in cooperation with Managers Any other tasks as assigned by the supervisor

Others

Minimize financial risks by ensuring that DRC/DDG financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system. Check on the completeness, accuracy and validity of information regarding payment documents during partner field support visits. Support in the implementation of recommendations raised through internal & external audits, compliance audits etc., Support to Review and monitor partners’ financial reporting /capacity building, provide additional technical assistance to partners as necessary to maintain high standards of compliance. Participate in conducting trainings for partner staff in the field offices and develop their technical skills by ensuring all processes related to donor guidelines and governmental requirements are adhered to. Focal point for conducting financial due diligence of potential Consortia members in any upcoming consortium project. Support DRC Finance Manager in internal and external audit processes by ensuring all required documentation for financial audits in cooperation with area staff and country.

DRC Dynamics ERP system

Ensure DRC Dynamics is used to its full capacity. Ensure proper application of ERP finance processes in the country.

NB: The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

About you

University degree in Finance, Accounting, Commerce, Business Administration At least three year’s work experience in field of financial management, accounting, book keeping in an NGO or the UN sector. Proven experience in working with consortia led projects and managing large budgets Proven experience in working with INGOs/ National partners, local/government authorities Hands-on experience/skills in MS Excel (experience in working with formulas). Working experience in preparation of Donor reporting for Danida/SIDA/USAID/EU/UN guidelines will be an advantage.

Desirable:

Ability to prepare basic training modules on accounting management and conduct on the job trainings. Ability to prepare donor budgets for consortia led projects will be an advantage. DRC experience in finance system is preferred. Fluency in written and spoken English. Fluency in local spoken languages added advantage.

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