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Office Assistant

Kenya National Commission for UNESCO

Admin & Office

Government KSh Confidential
New
2 weeks ago

Job Summary

The Office Assistants is responsible for attending to general routine office services, which include providing cleaning services, messengerial duties and preparing tea.

  • Minimum Qualification:Certificate
  • Experience Level:Entry level
  • Experience Length:1 year

Job Description/Requirements

The Kenya National Commission for UNESCO is a State Corporation established under the KNATCOM Act of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and UNESCO’s international interests in Kenya, regionally and globally in the areas of education, sciences, culture, and communication and information.

To enable it to fulfil its mandate, the Commission wishes to recruit dynamic, result-oriented, and self-driven persons to fill the following vacant positions specifically under the terms and conditions advertised:

JOB SPECIFICATIONS AND PERSON SPECIFICATIONS FOR VACANT POSTS

22. OFFICE ASSISTANT: KNC 11 -2 POST

Job Title
Office Assistant
Grade
KNC 11
Place to Work
Nairobi
Reports To
Administration Officer
Purpose of the Job
The Office Assistants is responsible for attending to general routine office services, which include providing cleaning services, messengerial duties and preparing tea.
Remuneration
Gross pay Ksh. 22,900 - 32,000
Leave allowance –30% Basic Salary
Medical Allowance – As per KNATCOM Medical Scheme
Group Life & Accident Cover - As per KNATCOM Medical Scheme
Terms
Permanent and Pensionable

a) Job Description
The office assistant is responsible for the following functions:
i. cleanliness of offices, equipment/apparatus when need be;
ii. office waste management;
iii. habitable office conditions;
iv. movement of office equipment, furniture and orderly arrangement;
v. meeting venues timely arrangement;
vi. keeping inventory of kitchen equipment;
vii. office beverage and snacks preparation; and
viii. office and messengerial duties.

b) Duties and Responsibilities
This is the entry position for Office Assistants. An Officer at this level will work under supervision of a Senior Officer.

Duties and responsibilities will entail:
i. cleaning offices, machines/ equipment/apparatus;
ii. collecting and disposing waste;
iii. dusting offices and ensuring habitable office conditions;
iv. moving or carrying office equipment, furniture and ensuring orderly arrangement and dispatching letters;
v. arranging for meeting venues professionally and timely;
vi. keeping inventory of kitchen equipment;
vii. preparing and serving office tea;
viii. performing office and messengerial duties; and
ix. any other duties as may be assigned

c) Requirements for Appointment
For appointment to this grade a candidate must have:

i. at least a mean Grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;
ii. proficiency in English and Kiswahili languages;
iii. good inter-personal skills;

d) Key Competencies and Skills
i. Communication skills
ii. Problem solving skills
iii. Neatness
iv. Time management
v. Customer care
vi. Etiquette


HOW TO APPLY
1. Access and apply online via KNATCOM website at www.unesco.go.ke/careers
For details of the job description and skills, please visit the Commission’s website: www.unesco.go.ke/careers
All applications should reach the Commission on or before 13th October 2022 at 5.00 pm.

Note:
(i) Only shortlisted and successful candidates will be contacted.
(ii) Kenya National Commission for UNESCO is an Equal Opportunity Employer.
(iii) Successful candidates will be required to fulfill the requirements of Chapter Six of the Constitution.

SECRETARY GENERAL/CEO
Kenya National Commission for UNESCO
KNATCOM IS ISO 9001:2015 CERTIFIED

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