Office Secretary

Kenya Livestock Commercialization Project (KeLCoP)

Admin & Office

Government KSh Confidential
New
3 days ago

Job Summary

The Secretary will be responsible for providing secretarial support to the Project Coordinator and other PMCU Technical staff.

  • Minimum Qualification:Diploma
  • Experience Level:Mid level
  • Experience Length:5 years

Job Description/Requirements

MINISTRY OF AGRICULTURE AND LIVESTOCK DEVELOPMENT
STATE DEPARTMENT FOR LIVESTOCK DEVELOPMENT
KENYA LIVESTOCK COMMERCIALIZATION PROJECT (KeLCoP)

VACANCIES


Kenya Livestock Commercialization Project (KeLCoP) is a six-year project that is jointly funded by the Government of Kenya (GOK) and the International Fund for Agricultural Development (IFAD) and beneficiary communities. The Financing Agreement entered into force on 5th March, 2021. The completion date of the project shall be 31st March, 2027 and the Financing Closing Date shall be 30th September, 2027. The Project Goal is to Contribute to the Government's agriculture transformation Agenda of increasing rural small-scale farmers' incomes, food and nutrition security whereas the project development objective is to increase incomes of 110,000 poor livestock and pastoralist households, especially youth and women, in an environmentally friendly manner, in selected project areas of the 10 participating counties. The 10 participating counties are namely: Busia, Bungoma, Kakamega, Siaya, Nakuru, Trans Nzoia, Elgeyo Marakwet, Baringo, Marsabit and Samburu. The project is expected to directly benefit 110,000 households with a total number of 495,000 people. Of the total beneficiaries, direct women beneficiaries will be 54 per cent and 30 per cent will be youth beneficiaries. In addition, those specifically targeted for nutrition interventions will include 30 per cent of total households.
The State Department for Livestock Development wishes to recruit suitable candidates to fill the following positions in Kenya Livestock Commercialization Project (KeLCoP):

VACANCY NO: 2/02/2023: Office Secretary (1 POST)

The Secretary will be responsible for providing secretarial support to the Project Coordinator and other PMCU Technical staff. The workstation will be at PMCU Nakuru. He/she will sign a five (5) year Contract of Employment with the initial six months on probation. The contract will be renewed thereafter based on satisfactory performance. He/she will be answerable to the Administrative Assistant for the following duties and responsibilities:
i. Typing standard letters and composing the content of letters on routine matters as directed by the Administrative Assistant or the Programme Coordinator;
ii. Combining material from several sources to produce word-processed reports in an established format using some discretion in final presentation;
iii. Screening telephone calls, answering routine questions, taking accurate messages and referring the caller to an appropriate alternative source;
iv. Receiving visitors and may be required to establish their requirements and check the availability of the required staff member where no appointment has been made;
v. Maintaining the diary, arranging appointments, meetings, travel and accommodation as specified by the Administrative Assistant or Programme Coordinator;
vi. Undertake routine administrative duties as delegated by the Administrative Assistant or Programme Coordinator;
vii. Maintaining strict confidentiality in all duties and establishing reliable filing and record systems;
viii. Maintain a full understanding of the functionality of PC word processing software and excel; and
ix. Any other official duty as may be assigned by the Administrative Assistant or Programme Coordinator.

Qualifications and other requirements:
Minimum Requirements:

i. A mean grade C- with a minimum grade C- in English or equivalent;
ii. Must have Higher National Diploma or equivalent in secretarial management;
iii. Appropriate secretarial training;
iv. Should have a certificate in computer applications (MS Word, Excel, E-mail, PowerPoint, Access etc.);
v. At least five (5) years’ work experience in a busy organization;
vi. At least two (2) years of work experience in donor-funded projects will be an added advantage;

Other Requirements:
i. Ability to work under pressure and meet strict deadlines and work with minimum supervision and sometimes work outside normal working hours;
ii. Ability to work and interact with people from diverse, professional, social and cultural backgrounds.
iii. Good management of office protocol and etiquette
iv. Ensure security of office records
v. Coordinate travel arrangements and scheduling of meetings
vi. Attending to visitors and handling phone calls

HOW TO APPLY
Interested applicants who meet the qualification requirements should send their applications along with copies of their academic and professional certificates, testimonials and detailed Curriculum Vitae. They must also state their present employer, current position and names and addresses of two referees and daytime telephone and email contacts. Only short-listed candidates will be contacted.

KeLCoP is an equal opportunity employer. Persons with Disabilities are encouraged to apply.

Applications should be clearly marked quoting the reference number of the position applied for on the letter and envelope delivered to the address below:
The Principal Secretary
State Department for Livestock Development,
Kilimo House, Cathedral Road, 2nd floor Room 219.
P. O. Box 34188-00100,
Nairobi, Kenya


To reach on or before Monday, 16th February 2023 at 17:00 hours local time.

Please note that electronic applications shall not be accepted. Hard copies only.

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