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Procurement Officer (04/24 NR)

Foreign, Commonwealth & Development Office

Supply Chain & Procurement

KSh Confidential
1 month ago

Job Summary

 

Job Description/Requirements

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category 1 Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory 1 Procurement Job Description (Roles and Responsibilities) 1

Main purpose of job:

The purpose of the role is to provide procurement support within British High Commission.

Assist in managing relationships with key contractors, undertaking timely tendering exercises, liaison and coordination with suppliers to clarify requirements and improving the British High Commission, Nairobiâs (BHC) internal procurement functions.

Collaborating with other Corporate Services team leaders on compliance issues to ensure that the BHC meets all internal reporting standards, primarily around procurement. Offering advice on procurement policies and procedures to the entire BHC.

Roles and responsibilities

Procurement

Ensure the Foreign Commonwealth and Development Office (FCDO) Procurement Procedures are implemented and adhered to across teams. Ensure the Procurement Plan is up to date and executed within the agreed timeline. Assist in the implementation of contracts including delivery of contract objectives and key performance indicators (KPIs), ensure review meetings are held and action points executed. Assist in conducting market surveys and due diligence on service providers Maintain an up-to date procurement and contract dashboard and ensure contracts are renewed prior to expiry by Contract Managers Deputise the Procurement Manager in their absence.

Procurement Delivery (below £25k)

Assist in managing the contract tender process of various procurement/contract-related goods, services or work projects. Assist in the preparation of tender documentation, and liaise with suppliers to clarify requirements. Assist in moderation of tenders at the evaluation stage Responsible for writing procurement reports including tender reports, due diligence reports and provide outcome of tenders to bidders.

  Compliance :

Assist the Procurement Manager to identify and address compliance issues. Disseminate procurement best practice across BHC teams. Undertake mystery shopper exercises.

Essential qualifications, skills and experience 1 A degree in Procurement or any business related field; Member of a Procurement professional body, CIPS (active status) Relevant post-graduate or professional qualification (e.g. holds or studying towards CIPS Level 4 or higher) Experience of running large and complex tenders A minimum of 4 yearsâ experience of sourcing goods, services and works. Experience of developing good working relationships with key stakeholders at all levels High level of proficiency in MS Office particularly MS Excel and word, would be advantageous Desirable qualifications, skills and experience 1 MCIPS qualification Project management experience from conception to delivery ideally within a procurement context Experience working with an ERP System Required behaviours 1 Changing and Improving, Managing a Quality Service, Working Together Application deadline 1 31 January 2024 Grade 1 Administrative Officer (AO) Type of Position 1 Full-time Working hours per week 1 36.25 Region 1 Africa Country/Territory 1 Kenya Location (City) 1 Nairobi Type of Post 1 British High Commission Number of vacancies 1 1 Salary Currency 1 KES Salary 1 KES 191,536.35 (Monthly) Start Date 1 4 March 2024 Other benefits and conditions of employment 1

Learning and development opportunities :

Foundation of contract management course through the Government Commercial Function. There will be opportunities to take part in internal training to learn about the UK and its foreign policy, as well as to develop generalist skills through Civil Learning and Hera Learning Platforms. We will look to support further professional development (eg study leave), subject to the development aspirations of the individual.

Working patterns

Flexible working possible subject to Line Manager agreement. The role will allow a mixture of home and office working .

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