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Procurement Officer

EDC (Education Development Center)

Supply Chain & Procurement

KSh Confidential
3 weeks ago

Job Summary

 

Job Description/Requirements

Company Description

EDUCATION DEVELOPMENT CENTER (EDC)

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.

EDC is committed to equity, diversity and inclusion in the workplace.

Job Description

Project Description

The USAID Kenya Primary Literacy Program (USAID KPLP) is a five-year initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.

USAID KPLP has three broad objectives:

Improving education services and student learning outcomes, including for vulnerable populations;  Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and  Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.

Position Description

The ProcurementOfficerwillmanage projectprocurement and ensure compliance withEDC policy and procedures andUSAID regulationsin support of project activities at the USAID KPLP project headquarters andsixregional offices. The ProcurementOfficerwill report to the Finance and Administration Officer and will supervise the Procurement Assistant. This is a full-time position based in Nairobi, Kenya.

The ProcurementOfficeris responsible for, but not limited to,the following tasks:

Supporttheoverall procurement process. Prepare requests for quotations, conduct evaluations, prepare price analysis, conduct due diligence (reference checks and site visits), and draft purchase orders in support of the procurement of goods and services for theproject;  Interface with customers, vendors, andadministration finance offices as needed to provide quality assurance on purchasingtransactions;  Maintain proper documentation to verify that all procurements comply with USAIDsrules andregulations;  Ensure procurement practicesare in compliance withthe projects Policy and Procedures Manual and USAID rules andregulations;  Support technical and support staff in the development of requirementspecifications;  Manage USAID KPLP dedicated Kenya Procurement email account, ensuring prompt responses to vendors requests andqueries;  Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting forpayment;  Maintainup-to-date and accurate procurement tracker and provide weekly procurement status report to internalstakeholders;  File all procurement documentation electronically onthe SharePointin a logicalmanner;  Work with suppliers to confirm receipt and status update of orders, investigate price/quantity discrepancies, coordinate the replacement, credit, and return of unsatisfactory deliveries; ensure completion of the procure-to-pay cycle; and escalate issues whenneeded;  Coordinate the development of local vendorlist;  Support project budget revisions by providing estimated pricing for goods andservices; and  Conduct these and other tasks as required in support of USAID KPLP Activity goals.

Qualifications

The candidate for the position of Procurement Officer shall have at a minimum the following qualifications:

Education:

A bachelors degree in Business Administration, Accounting, Social Sciences, or other related field.

Skills and Experience:

Minimum of 5 to 6 years of experience in managing procurement processes inKenya;  Experience working with USAID funded projects or other donor funded projects isrequired;  Experience in competitive procurement of goods and services required (experience in administration of subcontracts and issuing purchase orders);  Supervisory experience required;  Must be proactive, able to work independently and meet tightdeadlines;  Excellent interpersonal skills to work with staff at all levels in theorganization;  Must be able to work within a cross cultural setting, negotiate diplomatically, and function well underpressure;  Ability to work hands-on, independently, and within teams in a difficult workenvironment;  Detail-oriented andorganized;  Experience using computers and software at work, especially email and MS Word and MS Excel;  Ability to travel to the project regional offices as required.

Language:

Fluency in English is required.

Other:

Applicants must be Kenyan nationals or hold current work authorization. 

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