Programs Officer
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Job summary
The Programs Officer has primary responsibility for effectively supporting the implementation of all activities, projects, programs, and interventions of clients Network. Duties include supporting Program managers in implementing the full spectrum of monitoring and evaluation (M&E) requirements, Program management, logistics facilitation.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
4 years
Language Requirement:
English
Working Hours:
Contract - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1.
Serve as liaison with various stakeholders, partner schools, and the
community; maintain accurate data and fulfill all M&E requirements.
2. Implement all programs aligned with FK’s programmatic model, framework, and approach.
3.
Contribute to the design of new and existing programs by providing
on-the-ground insights and practical recommendations to the Programs
Managers.
4. Regularly review, reflect, and assess
programmatic inputs, resources, content, and operations, making
recommendations for adjustment that improve efficiency and maximize
impact.
5. Proactively communicate with all relevant
program stakeholders, including the school heads, teachers, programmatic
partners, colleagues, students, families, and the larger community.
6.
Organise and manage all program logistics and resources required for
meetings, workshops, site visits,resource distributions, and other FKSN
activities (including facility and equipment use, technology,
catering,transportation, and the dissemination of related documentation
and materials).
7. Coordinating closely with colleagues in
relevant organizational departments to ensure alignment of
tasks,deadlines and responsibilities.
8. In collaboration
with Program managers, facilitate training protocol, curricula,
materials, and knowledge competency models for teachers, GU Patrons, and
other stakeholders on programmatic themes.
9. Prepare and
distribute accurate, timely minutes and meeting reports to inform
relevant stakeholders and formally document activities.
10.
In collaboration with the Finance Department, implement programmatic
activities in alignment with allocated budgets and in compliance with
organizational policies, procedures, and directives; actively seek and
pursue strategies to decrease costs while increasing the quality of
services and impact.
11. In collaboration with the Senior
Finance Officer and Admin Manager, undertake projects and activities
procurement in line with the procurement policy, and liaise with the
finance department to verify quality and raise payment requisitions.
12.
In collaboration with the Operations Departments and the Client,
establish, communicate, and update a program's calendar and tinerary of
activities, proactively informing key stakeholders to ensure facility,
equipment, transportation, and staffing requirements, and to mitigate
potential conflicts.
13. Organize and manage program
records, documents, and data consistent with required protocols,
including the development and daily upkeep of an online platform for
record keeping that ensures data integrity and provides secure access by
key stakeholders.
14. Actively research, prepare, and
share up-to-date information and reports on relevant topics to enrich
the knowledge of team members and support program objectives.
15.
Support, organise, and oversee teachers' training and provide support
resources to ensure accurate data collection and record keeping.
16.
Proactively identify and report potential programmatic and operational
risks, providing proposed mitigation strategies to the Programs
Managers.
Requirements
Education and Work Experience:
● Bachelor's degree in Education or related field
● 4+ years of Programs management experience, preferably at a non-profit in Kenya
Knowledge, Skills, and Abilities:
● Superior project management skills -- self-reliant, results-oriented, flexible, collaborative, and proactive.
● Excellent judgment and integrity, with the highest attention to ethics and policy compliance.
● Entrepreneurial team player who can multitask, prioritize effectively, and adhere to deadlines.
● Exceptional written and oral communication skills.
● Proficient in all aspects of budgeting, procurement, and fiscal management.
● Highly proficient with computer applications, including managing, analyzing, and communicating data.
● Well-developed interpersonal skills; ability to interact with stakeholders at all organizational levels.
● Ability to manage and be strictly accountable for the handling of confidential and sensitive information.
● Ability to respond quickly and maintain composure in situations that impact health, safety, and security.
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