Warehouse Assistant Job 2023

Procurement Jobs In Kenya.Marie Stopes Kenya is an NGO registered in Kenya as a local implementing partner of MSI ReproductiveChoices, a UK charity. We deliver quality sexual and reproductive healthcare, family planning and other women’shealth services to millions of the world’s poorest and most vulnerable women. We want to make sure that womenhave a choice when it comes to having children and that death by unsafe abortion is reduced.Reporting to the Pharmaceutical Technologist, the Warehouse Assistant is a strategic role in the supplychain forMSK. This role requires an astute and highly dependable individual who will oversee the entire supply chain,from orders placed by the Procurement Department and warehousing to delivering materials to centers,commercial sales and outreach teams. The Warehouse Assistant will also be responsible for processingdistribution requests, maintaining inventory, coordinating transport, maintaining databases and accurate records,managing inventory risks, maintaining positive supplier relations, managing supplier performance, managementand disposal of obsolete items.Reporting to the Pharmaceutical Technologist, the Warehouse Assistant is a strategic role in the supplychain forMSK. This role requires an astute and highly dependable individual who will oversee the entire supply chain,from orders placed by the Procurement Department and warehousing to delivering materials to centers,commercial sales and outreach teams. The Warehouse Assistant will also be responsible for processingdistribution requests, maintaining inventory, coordinating transport, maintaining databases and accurate records,managing inventory risks, maintaining positive supplier relations, managing supplier performance, managementand disposal of obsolete itemsResponsibilities1. Coordinate and Track ShipmentsOnce warehouse order requests or purchase orders are issued, it is up to Warehouse assistant to managethe pulling and packing of materials and arrange appropriate transportation. Among the tasks that mightneed to be completed in this responsibility include freight consolidation, routing, scheduling and preparingoutbound shipments ahead of delivery times. . He/She must also track shipments to ensure they arrive ontime and that shipment and delivery processes adhere to any pertinent regulations and MSK policies.2. Manage WarehouseThe warehouse assistant is typically responsible for the storage of materials that are to be used by the fieldstaff, commercial sales, marketing, and outreach teams. Warehouse management duties include maintaininginventory at both the central warehouse and Centers, ordering shipping materials, proactively informingmanagement and field staff of any eminent risks such as stockouts and expiries. Unloading incomingshipments and reviewing their contents, Packing stock in a neatly organized and secure fashion whileMonitoring inventory levels to gauge restocking needs.3. Analyse Supply Chain SystemsThe Warehouse assistant must ensure that all aspects of a logistics team, such as shipping, warehousing,and procurement, are working together to fill orders and deliver materials on a timely basis. He/she willreview all processes and systems and design and implement new plans and procedures as needed.4. Supplier Performance ManagementThe Warehouse assistant will manage the performance of all the suppliers and track their performance againstcontracted Key Performance Indicators (KPIs) and ensure that quarterly and monthly performance meetingsare held in a timely manner and any actions agreed in those meetings are followed up to conclusion. TheWarehouse assistant will also be expected to track the performance of local medical suppliers (Quality andTimely Delivery) on a monthly basis and provide feedback to the procurement staff members for decision making purposes.5. Records ManagementThe warehouse assistant will manage and maintain all the accurate records that appertain to stockmovements whichare not limited to but include stock cards, inventory stock levels both at central warehouseand centers, goods received notes, goods dispatch notes, and shall provide regular stock movement reportspreferably monthly for both purchased goods and donations to be used for updating management anddonors. Qualifications: Diploma in Procurement and Logistics, Business Administration or a similar field Skills/Experience: Proficiency in Microsoft Office, Inventory and Warehouse Management SoftwareStrong communication and negotiation skillsGood analytical and strategic thinking skillsSupervisory skillsProblem-solving skillsBusiness acumenDetail orientedOrganization skillsAttention to details How To Apply:Suitable and qualified internal candidates should email one document combining an application letter and CV topd@mariestopes.or.ke on or before 23rd February 2023. The subject of the email should read WarehouseAssistant. Note that applications will be reviewed on a rolling basis. Do not attach certificates and testimonials. Marie Stopes Kenya is an equal opportunity employer and does not ask for fees at any stage of the recruitment process. Successful candidates must abide by MSI’s Antifraud & Bribery Policy andSafeguarding Policy, including protection of children and vulnerable adults. Only shortlisted candidates will becontactedN.B: 1.Dont Miss Out On Your Next Job. Let's Have Your CV. . NB: 2. Advance & Grow In Your Career?. Check Out Best short Courses For You.