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Job Summary

We rely on a meticulous financial system to drive business forward. Our accounts receivable department keeps that system running smoothly by managing cash influx, and collecting payment from clients.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

We’re searching for a skilled financial specialist to join our accounts receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The accounts receivable specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

Objectives of this Role
  1. Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts
  2. Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates
  3. Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts
  4. Assist in streamlining and improving the accounts receivable process identifying areas of performance improvement
  5. Exercise integrity and confidentiality in financial reporting, and comply with federal, state, and local financial requirements

Daily and Monthly Responsibilities
  1. Gather and verify invoices for appropriate documentation prior to payment
  2. Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
  3. Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
  4. Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
  5. Prepare analytical and ratio analysis in relation to A/R for management to gain a better understanding of how collection efforts are progressing
  6. Support other accounting and finance team members, inventory management, and cost accounting

Skills and Qualifications
  • High school diploma or equivalent
  • Understanding basic principles of finance, accounting, and bookkeeping
  • Superb time management and detail
  • Proficiency with Microsoft Office (Excel, Word, Outlook) and Google drive
  • Ability to keep company and partner confidences
  • Proficient at Quickbooks Online plus one of commonly use accounting ERP systems, such as Oracle, SAP, NetSuite etc.
Preferred Qualifications
  • An associate degree
  • Strong mathematical skills
  • Prior experience in accounts payable (or accounts receivable)
  • Experience in driving process improvement

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