Assistant Project Coordinator
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Job summary
As the Project Assistant Coordinator, you will be responsible for overseeing the project function and ensure projects are timely from inception to completion while ensuring project objectives are met.Your role will also involve assisting in the back-office support, reporting, communication and client relationship management.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
KEY RESPONSIBILITIES:
• Support in site meeting preparation – organize for site meeting, prepare agenda, take minutes and follow up on action items
•
Documentation and reporting – help compile project status reports and
maintain up to date project documentation under the guidance of the
Project Coordinator.
• Track tasks and follow up on deadlines with team members to ensure timely completion.
• Track equipment and material usage and help coordinate deliveries to project sites.
• Update on project timelines and calendars and notify relevant stakeholders of any change.
• Maintain communication and updates to internal teams and clients where assigned by the Project Coordinator.
• Support in conducting quality checks and compiling findings for review by the Project Coordinator.
• Assist in supporting the team in coordination of transport, support documents for travel or access where needed.
• Identify and report potential project risks or delays to the Project Coordinator.
• Help ensure that safety and security protocols are being followed on sites.
• Continuously learn about the security systems and project management practices.
• Process improvement identification.
• Attend meetings as required.
•
Stay updated on industry trends, emerging technologies, and customer
support best practices, and proactively share knowledge and recommendations with the team.
• Team supervision and communication on work allocation
• Manage all client communication and correspondence.
• Coordination with relevant departments for work operations.
• Reporting and monitoring of ongoing activities.
• Leading team meetings or hurdles
QUALIFICATIONS:
- Bachelor’s degree in engineering (electrical, electronics, or mechanical) or a related technical field.
Basic proficiency in AutoCAD or similar design software; willingness to improve through training. - Familiarity with electronic security systems (CCTV, access control, alarms) is an added advantage.
- Competence in using project management tools (e.g., MS Project, Trello, or Excel
- 3-4 years of experience in a technical or project support role, preferably in security systems or construction.
- Candidates must have been in their current role for more than two (2) years. This is a mandatory requirement.
SKILLS:
Exposure to site work and coordination of technical teams is desirable.
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to follow instructions and work collaboratively with cross-functional team
• Knowledge of customer support best practices, including customer-centricity, empathy, and active listening.
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