Bookkeeper / Accounts Assistant
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Skills Assessment
Job summary
<p>Diploma or Certificate in Accounting, Finance, Business Administration, or a related field</p>
Min Qualification:
Diploma
Job descriptions & requirements
Role Overview
We are seeking a detail-oriented and reliable Bookkeeper / Accounts Assistant to support the financial and operational administration of our business and associated operations.
This role focuses on transaction recording, payroll support, contractor payment validation, and financial data organisation to enable accurate accounting, timely payments, and informed financial analysis by the Company’s Accountant.
Key Responsibilities
1. Bookkeeping & Financial Records Management
• Record and maintain accurate financial transactions within the Company’s accounting system.
• Review bank statements and categorise income and expenses accurately to support financial reporting and analysis.
• Ensure financial records are complete, organised, and up to date for review by the external Accountant.
• Assist with reconciliation of bank accounts, supplier payments, and operational expenses.
2. Contractor Payroll & Payment Support
• Review system-generated, geo-tagged and time-stamped job completion records submitted by contractors to validate hours worked per job card.
• Compile and maintain daily summaries of verified contractor work hours to support accurate fortnightly invoicing.
• Prepare contractor work summaries and payment schedules to be shared with contractors for invoice generation.
• Assist with reviewing contractor invoices against verified work records before payment processing.
• Maintain clear and auditable payroll support records to reduce disputes and ensure transparency.
3. Operational Financial Support
• Support preparation of payment schedules for contractors, suppliers, and service providers.
• Assist with tracking operational costs such as fuel, tolls, consumables, and site-related expenses.
• Maintain cost records to support business performance monitoring and budgeting.
• Flag discrepancies, missing records, or inconsistencies for review by management or the Accountant.
4. Historical Transaction Review & Categorisation
• Review historical bank statements and apply appropriate labels to transactions for proper financial classification.
• Support clean-up and organisation of prior financial data to improve reporting accuracy.
• Ensure records are structured in a way that enables deeper accounting review,
compliance checks, and tax analysis by the Company’s Accountant.
5. Reporting & Documentation
• Maintain updated bookkeeping and payroll support records on a daily basis to ensure timely and accurate reporting.
• Prepare clear weekly or fortnightly summaries highlighting:
o Completed bookkeeping tasks
o Contractor payment status
o Outstanding items or discrepancies
• Ensure all documentation is properly filed and accessible for audit or review.
6. Systems & Data Management
• Use designated accounting and operational systems (e.g., Xero or equivalent) accurately and consistently.
• Handle financial and contractor data with confidentiality and professionalism.
• Follow company data protection and access protocols when handling sensitive information.
Key Skills & Competencies
• Strong attention to detail and accuracy
• Good understanding of bookkeeping and basic accounting principles
• Comfortable working with financial systems and spreadsheets
• Ability to interpret system-generated data (timestamps, job records, summaries)
• Organised, methodical, and reliable
• Clear written communication for reporting and documentation
• Ability to work independently while collaborating with management and external accountants
Qualifications & Experience
• Diploma or Certificate in Accounting, Finance, Business Administration, or a related field
• Prior experience in bookkeeping, accounts assistance, or payroll support is an advantage
• Experience supporting contractor-based or service businesses is an added advantage
• Familiarity with accounting software (e.g., Xero, QuickBooks) is desirable
Working Relationship
• Reports operationally to the Company’s management team for coordination
• Works closely with the Accountant for accounting review and compliance
• Supports both administrative and financial processes across the business
Why This Role Matters
This role is critical in ensuring:
• Accurate and timely contractor payments
• Clean, well-organised financial records
• Reduced disputes and payment errors
• Strong financial visibility for better business decision-making
Additional requirements:
Female candidates are encouraged to apply
Lives in 10-15KM radius of Kikuyu, i.e. Kikuyu, Thogoto, Karen, Ngong Road, Ngong, Yaya, Kangemi, Wangige, Limuru
Has CPA 1 or 2
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