Finance Associate
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Job summary
The Finance Associate provides support in the preparation of financial statements, financial oversight and monitoring, financial transaction processing, and capacity building/system improvement. The Finance Associate ensures compliance with UNOPS Financial Rules and Regulations and contributes to the efficiency and effectiveness of financial operations
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
2 years
Language Requirement:
English, Swahili
Working Hours:
Full Time - 8 to 5
Applicant Location:
Nairobi, Kenya
Job descriptions & requirements
Job Specific Context
This position operates within the Finance Group, contributing to the preparation of financial statements, financial oversight and monitoring, financial transaction processing, and capacity building/system improvement. The role is essential to ensuring the accuracy, completeness, and compliance of financial reporting in accordance with UNOPS Financial Rules and Regulations
Functions / Key Results Expected
1. CORPORATE FINANCIAL STATEMENTS and Audit
Provide support in the preparation of interim and year-end corporate financial statements, supporting schedules and notes to the financial statements.
Support in preparation of data consolidation and preparation of working files and tables for financial statements.
Provide support to the audit focal person during audits.
Assist in maintaining log off on both Internal and External audit recommendations and draw useful data for analysis.
2. FINANCIAL OVERSIGHT AND MONITORING
Coordination and monitoring of quarterly and year-end financial closure processes.
Review reconciliation submissions and account balances to ensure recording and reporting compliance in accordance with UNOPS Financial Rules and Regulations and other applicable Organizational Directives and Operational Instructions.
Perform working files and analysis of data in General Ledger (GL) concerning different accounts.
Communication with internal stakeholders on areas requiring verification, corrections, additional information, etc. to improve quality of output and/or account submission.
Review of finance data in General Ledger for completeness, accuracy, and correctness of account entries in relevant areas of focus.
Exercise periodic monitoring and oversight on transactions and account balances in respective areas to ensure recording and reporting is made in accordance with UNOPS Financial Rules and Regulations and other applicable Organizational Directives and Operational Instructions.
Contribute to developing and maintaining a strong control environment around financial reporting.
Support maintenance a log of issues identified, collect and update data to consolidate and complete the issue log.
3. FINANCIAL TRANSACTION PROCESSING
Support in reviewing financial transactions related to grants advances and expenses.
Assist in reviewing data for Inventory submission before processing transactions to capitalize on a periodic basis.
Raise transactions in UNOPS ERP as and when needed.
4. CAPACITY BUILDING / SYSTEM IMPROVEMENT
Support process documentation and continuous improvements in the corporate system (PQMS).
Maintain a log of issues identified, analyze data based on lessons learned.
Become a subject matter expert for the Financial Reporting requirements in the UNOPS ERP system (OneUNOPS).
Contribute to the development of innovative solutions to optimize financial processes and reduce manual work
Skills
Auditing, Financial Analysis, Financial Reporting, General Ledger, Process Improvement
Education Requirements
Required
Secondary school (or equivalent) with 6 years of relevant experience OR
A university degree (Bachelor or Master’s), or equivalent in Accounting, Finance, Business Administration or related field with 2 years of relevant experience is required.
Desired
Professional accounting certification (e.g., CPA, ACCA) is an asset.
Experience Requirements
Required
Relevant experience in finance and accounting, including experience with financial statement preparation, general ledger accounting, and audit support is required.
Desired
Experience with OneUNOPS is desirable.
Experience working in an international organization or the UN system is an asset.
Language Requirements
English: Fluent Required
French: Intermediate Desirable
Job Highlight
This is an excellent opportunity to contribute to the financial integrity and transparency of the UNOPS Africa Region. The position offers exposure to corporate financial reporting, audit support, and process improvement within a dynamic international organization
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