Finance Manager- Quarry

DEPARTMENT: Finance Department

REPORTS TO: Managing Director/ Quarry Manager

SUPERVISES (Directly): Accountants Assistant, Weighbridge clerks

PURPOSE

Implements financial policies, systems and procedures relating to company’s financial health and growth of the shareholders wealth.

KEY DUTIES AND RESPONSIBILITIES

• Implement financial policies, guidelines and procedures that ensure control of the company’s financial resources and the integrity of financial and accounting reporting systems.
• Plan and coordinate the timely preparation of weekly/ monthly/ annual work plans and budgets and guide implementation including effective internal controls.
• Ensures timely and credible bank reconciliation.
• Manages the working capital to ensure collection and payment is done to achieve agreed cashflow targets.
• Fully updates company’s credit policy and fully implements the policy in order to achieve the approved debtor terms and limits.
• Prepares monthly, quarterly and annual financial and accounting statements within the agreed timelines.
• Continuously reviews product costing and pricing in order to achieve the agreed margins.
• Continuously reviews market prices and makes tactical pricing decisions to achieve volume sales, cashflow and desired margins.
• Coordinate the preparation of tax returns to ensure compliance with Tax Acts and statutory requirements.
• Oversee payroll administration, working in close collaboration with the HR department.
• Continuously reviews internal financial processes and programs for effective and efficient controls.
• Ensures evaluation and review of all control processes for timely re-engineering integrating emerging technologies.
• Ensures timely and relevant data analysis for commercial and progressive decision making by management.
• Continuously monitors and works with all other managers to ensures costs/ expenses are managed within the agreed budgets.
• Analyses data and advices management on commercial viability of all new projects.
• Support the external & internal audit teams during periodic audits, ensuring that they have the required information, and addressing all audit queries and issues.
• Coordinates and ensures timely and credible stock takes.
• Advices and ensures necessary changes or upgrades of the Operating System are timely made.
• Manages, trains and develops staff in the department for growth and succession planning.
• Manages petty cash within the agreed limits and approvals.

DECISION-MAKING PARAMETERS AND AUTHORITY LEVELS

• Approve and monitor Business Transactions.
• Actions pertaining to performance recognition and discipline of staff within the Department.

WHAT IS YOUR WORK EXPECTED TO ACHIEVE

Key Area: Expected; When; Metric

Reporting: Timely, insightful and analytical financial reporting>Weekly, Monthly, Yearly>Within agreed time Insightful reports

Costs: Analysis and works with rest of management to ensure all expenses/costs are with budgets>Weekly, Monthly, yearly>Within agreed budgets

Costing: Timely review and communication of all products and key project costs>Daily, weekly, monthly AND when required>Achieve target margins. Achieve target pricing

Reconciliations: Timely and effective stock and bank reconciliations>Daily, weekly, monthly, yearly>Zero variances Unexplained variances

Working Capital: Payables, receivables, and cashflow management>Daily, weekly, monthly>Achieve agreed receivables targets. Timely payment and within agreed terms Achieve agreed cashflow and overdraft targets

Regulatory compliance: Timely and correct returns and compliance to regulatory requirement>Monthly, yearly>Zero citation and penalties due to non-compliance

Auditing: Timely and effective internal and external Audits>Weekly, Monthly, Yearly OR when necessary>Zero fraud to process control lapse

QUALIFICATIONS AND KNOWLEDGE AND REQUIREMENTS

Qualifications

• Bachelor’s degree in commerce, Finance or Business management
• Full Professional qualification e.g. CPA (K)/ACCA
• Membership to relevant professional body such as ICPAK, ACCA
• At least 5 years working experience (preferably in manufacturing), 2 years in a similar or equivalent position.

Knowledge

• Excellent knowledge of MS Office applications (Ms Excel)
• Sound knowledge and understanding of Cost Accounting, Financial management and financial reporting.
• Strong in internal processes and financial controls.
• Strong in knowledge of SAP.
• Knowledge of financial regulations and Guidelines.

Personal Qualities

• High level of integrity
• Well-developed management and organization skills
• Strong analytical and statistical skills
• Team leader with ability to motivate others.
• Good communication skills – written as well as verbal.
• Problem identification/solving skills.
• Forward thinking

COMPETENCE REQUIREMENTS

• Ability to provide leadership that motivates staff to maximize their productivity and retention; and to institute change management and best practises.
• Ability to define and implement (processes and procedures) for effective and efficient business management.
• Ability to structure and present financial reports.
• Ability to establish and maintain effective working relationships with various levels from administrative to Executive management both within and outside the organization.
• Ability to work with key customers and other key stakeholders.