Inventory Officer
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New
Job summary
Efficiently manage the organization’s inventory levels to ensure optimal stock availability and minimize excess or wastage in line with the requirements of the company operations.
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
1 year
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Kenya
Job descriptions & requirements
KEY RESPONSIBILITIES/ACCOUNTABILITIES
Inventory Management:
• Oversee the complete inventory lifecycle including stocking, usage, and disposal.
•
Monitor and report on inventory levels, ensuring optimal stock levels
are maintained to support ongoing and upcoming projects.
• Conduct regular Inventory risk and audit assessments and develop controls to improve efficiencies.
• Prepare, issue and keep record of delivery notes for inventory-related requests.
•
Keep record and track of material received and dispatched and support
in inventory reconciliation in physically and in Zoho.
•
Support implementation of inventory management automation and process improvement initiatives, including but not limited to material requests
process.
Financial Reporting:
•
Develop and maintain detailed financial records related to inventory,
ensuring accurate cost tracking, valuation, and accounting for all stock
items. Ensure the inventory data is up-to-date at any given time.
•
Record and monitor all inventory transactions, including purchases,
adjustments, and disposals, to ensure completeness and accuracy in
financial statements.
• Reconcile inventory accounts
regularly to verify that the physical stock matches the financial
records and address any discrepancies.
• Create
comprehensive financial reports that detail inventory costs, stock
movements, and project-related expenses. These reports should include
cost analyses, variance reports, and profitability assessments.
• Analyze financial data to identify trends, discrepancies, and opportunities for cost savings or process improvements.
•
Provide insights and recommendations based on financial report
findings to support strategic decision-making and optimize inventory
management.
• Work closely with the finance team to
ensure that inventory financial records are aligned with broader company
accounting practices and financial reporting requirements.
•
Ensure compliance with accounting standards, regulatory requirements,
and internal policies related to inventory accounting and financial
reporting.
Project Support:
• Work
closely with project managers to understand project requirements and
align inventory management with project timelines.
• Ensure timely availability of necessary equipment and materials for ongoing installations and projects.
• Address and resolve any inventory-related issues that may impact project deadlines or quality.
System Integration:
• Utilize inventory management software and systems to track and manage stock efficiently.
• Assist in the integration of new inventory management technologies or processes as needed.
• Maintain accurate records within the inventory management system and ensure data integrity.
Compliance and Audit:
• Ensure adherence to company policies and industry regulations related to inventory management and financial reporting.
•
Support internal and external audits by providing accurate
documentation and resolving any audit findings related to inventory.
Requirements
Preferred Qualifications:
• Bachelor’s degree in Supply Chain Management, Accounting, Finance, Business Administration, or a related field.
•
Proven 1-2 years of experience as an Inventory Accountant, , or in a
similar role, preferably in the IT or technology sector.
• Strong understanding of inventory management principles, accounting practices, and financial reporting.
• Proficiency in stock accounting software and inventory management systems.
• Excellent analytical skills with the ability to interpret financial data and generate actionable insights.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills with the ability to work collaboratively with project teams and vendors.
• Certification in Inventory Management (CIMA) or Accounting (CPA ) or Supply Chain Management (CIPS-UK /CPSP-K)
• Experience with project-based inventory management.
• Familiarity with technology and IT equipment related to CCTV, access control, and other systems mentioned.
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