Operations & Special Projects Lead

Our client is a boutique legal practice based in Karen, Nairobi, specialising in environmental law, sustainability and natural-resource governance.

The firm works with businesses, public institutions, NGOs and development partners on environmental compliance, ESG, climate change, policy development, training and other sustainability-related matters.

They are looking for a practical and highly organised *Operations & Special Projects Lead* to coordinate the firm’s day-to-day operations and support the successful delivery of internal and client-facing projects.

This is a hands-on role suited to an operations or project-management professional who is ready to take greater ownership within a small, growing professional-services firm.

*Location:* Karen, Nairobi

*Employment Type:* Full-time

*Working Arrangement:* Primarily onsite, with Fridays working remotely in accordance with firm policy

*Start Date:* As soon as possible

### Key Responsibilities

The successful candidate will:

* Coordinate the planning, implementation and completion of the firm’s special projects and strategic initiatives.

* Prepare project plans, timelines, budgets, trackers and progress reports.

* Follow up with team members, consultants, suppliers and external stakeholders to ensure agreed deliverables are completed on time.

* Coordinate conferences, training programmes, publications, stakeholder meetings and other firm initiatives.

* Support the development and implementation of standard operating procedures and internal administrative systems.

* Manage the firm’s operational calendar, office requirements, vendors and routine administrative activities.

* Coordinate client onboarding, engagement documentation, meeting follow-ups and service-delivery timelines.

* Maintain project records, client information, templates and the firm’s internal knowledge repository.

* Support staff onboarding, leave administration, performance tracking and training coordination.

* Maintain compliance calendars and assist with KYC, AML, data-protection and other operational compliance requirements.

* Liaise with the firm’s outsourced accountant, HR consultant and other external service providers.

* Identify operational challenges and recommend practical solutions to the firm’s leadership.

### Qualifications and Experience

Applicants should have:

* A bachelor’s degree in Business Administration, Project Management, Law, Public Administration or a related field.

* Approximately *three to five years’ relevant experience* in operations, project coordination, programme administration, consulting or professional services.

* Experience coordinating projects involving several team members, consultants or external stakeholders.

* Strong planning, organisation, follow-up and problem-solving skills.

* The ability to prepare and maintain project plans, trackers, budgets and reports.

* Good written and verbal communication skills.

* Confidence using digital project-management, document-management and collaboration tools.

* The ability to work independently and manage several responsibilities simultaneously.

Experience in a law firm, consultancy, NGO, development organisation, environmental organisation or other professional-services setting will be an added advantage.

### The Ideal Candidate

The ideal candidate is:

* Highly organised and reliable.

* Comfortable following up and holding others accountable.

* Practical and willing to perform tasks directly.

* Able to create structure in a growing organisation.

* Detail-oriented without losing sight of deadlines and outcomes.

* Interested in environmental sustainability, governance and impactful professional work.

### Application Process

Qualified candidates should send their *CV and a brief cover letter* to *[vacancies@jantakenya.com](mailto:vacancies@jantakenya.com)*.

Use the email subject:

*Operations & Special Projects Lead*

Applications must be received by *31 July 2026*.

Only shortlisted candidates will be contacted.