PROCUREMENT OFFICER

JOB TITLE :PROCUREMENT OFFICER

NATURE OF JOB: FULL TIME:

SALARY:KSHS.80,000

JOB LOCATION:NAIROBI

DUTIES AND RESPONSIBILITIES

Procurement Planning & Sourcing

• Develop and implement effective procurement plans to support production and operational needs.
• Identify, evaluate, and onboard suppliers based on quality, reliability, and cost parameters.
• Obtain and analyze quotations to ensure best value for money while maintaining quality standards.

Supplier Management

• Maintain and update an approved supplier list in line with company policies.
• Conduct and support supplier evaluations and audits to ensure compliance with food safety and quality standards (e.g., HACCP, ISO, FSSC 22000).
• Build strong supplier relationships and manage performance through regular reviews.

Procurement Operations

• Prepare and issue purchase orders (POs) and follow up to ensure timely delivery.
• Maintain accurate procurement documentation and records for audit and traceability purposes.
• Track inventory levels and collaborate with stores and production teams to avoid stockouts or overstocking.
• Handle supplier payments in collaboration with the finance department and ensure proper reconciliation.

Compliance & Risk Management

• Ensure all procurement activities comply with company policies, ethical standards, and statutory regulations.
• Monitor market trends, pricing fluctuations, and risks affecting supply continuity.
• Participate in internal and external audits related to procurement and supplier management.

Systems & Reporting

• Utilize ERP systems for procurement planning, purchase order management, and supplier data updates.
• Generate and analyze procurement reports to support decision-making and cost optimization.
• Continuously improve procurement processes to enhance efficiency and transparency.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Diploma or Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field
• KISM, CIPS, or equivalent professional qualification
• Minimum of 5 years’ experience in procurement, preferably in a food processing or manufacturing industry
• Sound understanding of food safety standards and supplier audit processes
• Proficiency in ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, or similar)
• Strong negotiation, analytical, and vendor management skills