PROCUREMENT OFFICER (HARDWARE AND STORE)

JOB TITLE:PROCUREMENT OFFICER (HARDWARE AND STORE)

NATURE OF JOB: FULL TIME

INDUSTRY:BUILDING AND CONSTRUCTION MATERIALS

SALARY:KSHS. 45,000-60,000

JOB LOCATION:KITENGELA

DUTIES AND RESPONSIBILITIES

Procurement &  Supplier Management:

• Source, evaluate, and engage reliable suppliers for hardware and construction materials.
• Request and analyze quotations, negotiate pricing, credit terms, and delivery timelines.
• Establish and maintain strong relationships with vendors to ensure continuity of supply and favorable terms.
• Ensure all procurement activities are in compliance with company policies and ethical standards.
• Monitor market trends and material availability to ensure cost-effectiveness and minimal supply disruptions.

Inventory & Store Management:

• Monitor stock levels and coordinate with project teams to forecast material needs.
• Ensure timely procurement and delivery of materials to meet project schedules.
• Maintain accurate and up-to-date records of inventory, purchases, and supplier information.
• Conduct regular stock reconciliations and flag inconsistencies or discrepancies.
• Minimize stock wastage, theft, and pilferage by enforcing proper store procedures and controls.

Documentation & Reporting:

• Prepare and maintain purchase orders, delivery notes, and supplier invoices.
• Track procurement expenses and prepare regular procurement reports for management.
• Maintain organized procurement and inventory files for audits and compliance checks.

Cost Control &  Budgeting:

• Continuously seek cost-saving opportunities without compromising quality.
• Work closely with the finance and project teams to ensure budget alignment.
• Analyze purchasing data to identify areas for process and cost optimization.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree or Diploma in Procurement and Supplies Management, Supply Chain
• Management, Business Administration, or a related field
• Minimum 2 years’ experience in procurement or store management, preferably in a hardware/construction environment
• Knowledge of construction materials and hardware products is highly desirable
• Proficiency in Microsoft Office (especially Excel); knowledge of inventory or ERP systems is an added advantage