PROJECT COORDINATOR

JOB TITLE: PROJECT COORDINATOR

NATURE OF JOB: FULL TIME

INDUSTRY: IT

SALARY: ATTRACTIVE

JOB LOCATION: SOUTH AFRICA

DUTIES AND RESPONSIBILITIES

Project Planning & Scheduling

• Assist in developing detailed project plans, including defining scope, objectives, timelines, and milestones.
• Collaborate with project managers to allocate resources effectively and track dependencies.
• Ensure all project activities align with overall program goals and donor expectations.

Coordination & Execution

• Coordinate daily operational activities across multiple teams to ensure project deliverables are met.
• Liaise with internal teams, external partners, and stakeholders to facilitate smooth workflow.
• Monitor project tasks and follow up on pending items to prevent delays.

Monitoring & Reporting

• Maintain up-to-date project documentation, including action logs, status reports, and risk registers.
• Track project performance against key performance indicators (KPIs) and timelines.
• Prepare regular progress reports for project managers, donors, and other stakeholders.

Risk & Issue Management

• Identify potential risks and obstacles that may impact project delivery.
• Collaborate with the project team to develop mitigation strategies and contingency plans.
• Escalate unresolved issues promptly to management for decision-making.

Budgeting & Resource Support

• Assist in managing project budgets, tracking expenses, and ensuring adherence to financial guidelines.
• Support procurement processes, including sourcing vendors, managing contracts, and tracking payments.
• Ensure optimal allocation and utilization of human, technical, and financial resources.

Stakeholder Engagement & Communication

• Serve as a point of contact for project-related communications with internal teams and external partners.
• Organize and facilitate project meetings, workshops, and review sessions.
• Ensure timely dissemination of information, updates, and reports to relevant stakeholders.

Quality Assurance & Compliance

• Ensure project outputs meet quality standards and comply with donor or organizational requirements.
• Support internal and external audits by providing documentation and evidence of project activities.
• Promote adherence to organizational policies, procedures, and ethical standards.

Continuous Improvement & Knowledge Management

• Identify process inefficiencies and propose solutions to enhance project performance.
• Contribute to lessons learned, best practices, and project handover documentation.
• Support capacity-building initiatives for project teams through training and guidance.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Computer Science, Information Technology, or a related field
• 2–3 years of experience in project coordination, preferably within ICT, development, or donor-funded projects
• Strong understanding of project management principles and methodologies
• Proficiency in project management tools and software
• Excellent organizational, multitasking, and time-management skills
• Strong written and verbal communication skills
• Ability to work effectively in a team environment and engage with diverse stakeholders
• Attention to detail and commitment to quality and deadlines