Project Management Support - Officer
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Job summary
The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements
Min Qualification:
Bachelors
Experience Level:
Mid level
Experience Length:
3 years
Language Requirement:
English
Working Hours:
Contract - 8 to 5
Applicant Location:
Remote (Work From Home), Kenya
Job descriptions & requirements
Job Category
Project
Duty Station(s)
Home based
Contract Type
ICA - LICA - Specialist - Retainer
Duration
Several, possible short-term, full-time / part-time, retainer opportunities (see below), subject to organizational requirements, availability of funds and satisfactory performance.
Role Purpose
The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements.
The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners support services units, ensuring timely implementation of activities and compliance with established procedures.
The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.
Functions / Key Results Expected
1. Data Management, Analysis and Reporting
Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
Develop and maintain databases, dashboards and information management systems for real-time project tracking.
Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders
Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
Ensure rigorous data quality checks and validation of data sources and tools.
2. Project Implementation and Operational Support
Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
Track project milestones, outputs and deliverables, and alert management to delays or risks.
3. Procurement, Financial and Administrative Coordination
Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.
Skills
Communication, Data Analysis, Project Implementation, Project Management, Stakeholder Management, Active collaboration
Education Requirements
Required:
Bachelor’s degree (or equivalent) in any discipline with 2 years of relevant experience;OR
Master’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
Desired:
A globally recognized professional certificate or membership in Project Management is desired.
Experience Requirements
Required:
Relevant experience is defined as work in project management or related areas.
Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
Desired:
Experience of working in multicultural environments or UN system organizations in a developing country is desired.
Experience in development or humanitarian contexts is desired.
English Fluent Required
French Fluent Desirable
Arabic Fluent Desirable
Spanish Fluent Desirable
Russian Fluent Desirable
Chinese, Mandarin Fluent Desirable
Job Highlight
Empowering project success through operational excellence, data-driven insights, and seamless coordination.
Opportunities for learning and growth
Commitment to Excellence: Our support extends to all personnel at every level of the organization.
Ongoing Development: We provide ongoing opportunities to help our people learn, develop, and excel at their jobs.
State-of-the-Art Learning: Access a wide range of learning through our blended learning programmes, covering Leadership development and Personal and professional development.
Key Credentials: Opportunities to benefit from Internationally recognized technical certifications and Membership to professional associations in various areas.
Internal Culture: We foster an environment that encourages and supports knowledge sharing and collaboration
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